Data and Contracts Manager

Center for Employment Opportunities•New York, NY

1d•$73,000 - $98,000•Hybrid

About The Position

The Data and Contracts Manager is responsible for providing essential backstopping to the management and implementation of CEO’s program contracts. They work closely with Program Leadership, Central Teams and external partners to ensure that CEO exceeds our contract deliverables under several core funding sources. They oversee contracts reporting to ensure that reporting is accurate, timely and in compliance with our contracting partners’ requirements. This position will serve as CEO’s in house expert on the reporting into local and statewide data systems. The Manager supports Program Leadership with accurate and timely collection of data and completion of grant reports. As part of our mission, we strongly encourage individuals who have lived experience of incarceration or involvement in the justice system to apply for this role.

Requirements

You have the ability to use data to analyze progress towards outcomes and to compile and analyze data
You have the ability to work collaboratively with all levels.
You work effectively under pressure and at a sustained pace, managing emotional highs and lows, while maintaining focus on objectives despite setbacks or opposition
You demonstrate the ability to identify and/or anticipate a problem, analyze the situation, offer and/or seek assistance in order to identify solutions and, when appropriate, decide on and implement a course of action
You have 3+ years of contract reporting or grants management experience
You have experience building, maintaining and editing reports and/or dashboards
You are Fluent with spreadsheets and various computer programs required

Nice To Haves

Preferred experience in Salesforce.

Responsibilities

Manage Associates responsible for all data entry, documents and reporting for contracts including contracts requiring the use of a third party data system
Oversee timely, accurate and efficient reporting of the organizations' grants and contracts
In collaboration with the Director, develop vision for reporting and distribution of data via dashboards in CORE to streamline reporting processes; lead the preparation of statistical reports on progress to contract outcomes and deliverables. Create processes for tracking and monitoring reportable contracts activity; work with program teams to train staff on requirements and procedures specific to contract deliverables
Collaborate with managers to ensure compliance with grant requirements; track and communicate the terms and conditions of grants and contracts and monitor grant periods and spending trends.
Create processes for internal contract audits to determine both organizations' compliance with the performance and documentation terms of the contract deliverables and any possible problems that might arise.
Develop a communications plan for assigned CEO grants between core program staff, funders, network partners and CEO central teams.
Liaise with and facilitate communication between CEO’s Finance team, Compliance unit and Central teams to ensure the timely submission of contract documents, vouchers and timely reporting to funding agencies.
Manage creation, transfer, and filing of all documents needed for grant contract packages.
Lead and coach Associates to provide technical support and input for activities and contract deliverables that includes review and analysis of performance outcomes.
Identify and communicate insights for organizational learning or process improvement.
Collaborate with Associates and program leadership to develop processes to make data entry more efficient and timely.
Maintain other documentation as required by granting agencies, such as internal control manuals.
Interacts with grantor staff to resolve problems related to claim submission.
Serve as a contributor to program and annual audits and site visits.
Lead other duties in support of CEO’s mission as needed.
Supervise and evaluate a team through continued training, coaching and development; ensuring that the workload is reasonable and negotiating levels of support across team members
Serve as an active and proactive contributor and collaborator of the larger team including leading team meetings, lending expertise, and supporting colleague projects.
Facilitate and lead team meetings as needed
Additional responsibilities as assigned

Benefits

We recognize that salary is a part of the overall compensation package and also provide a comprehensive benefits package, including medical and dental coverage, as well as professional development opportunities to our staff.
We also offer paid parental leave, participation in a retirement plan, sick and vacation leave, paid holidays and more.
We are a workplace that promotes continual learning and teamwork, offering lunch and learns, team outings, holiday gatherings and more for our staff.

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