Department Assistant Coordinator (Administrative Support Coordinator I BIE)

CSU Careers • San Diego, CA

7d • Hybrid

About The Position

San Diego State University is seeking a reliable and detail-oriented Department Assistant Coordinator to serve as the front-line contact for a busy academic department. This role supports both the administrative and instructional needs of the department, ensuring efficient daily operations, faculty support, and student engagement.

Requirements

• Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.
• Incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing.
• The ability to use and quickly lean new office support technology systems and software packages is also a prerequisite.
• These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
• Experience working in an office setting.
• Experience with Microsoft Office suite.
• Experience with Google suite.
• Ability to handle effectively a broader range of interpersonal contacts with students, faculty and staff from underrepresented groups.

Nice To Haves

• Scheduling experience preferred.

Responsibilities

• Manage front-desk reception, phone and email communications, mail distribution, office equipment training, key distribution, procurement, and support for departmental events and administrative tasks.
• Assist students with course and scheduling inquiries
• Support faculty with instructional materials, document preparation, and file management
• Aid graduate advisors and help build semester course schedules.

Benefits

• Generous Time Off : 15 paid holidays, vacation, and sick leave.
• Retirement : CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the University of California system.
• Health Coverage : Medical, dental, and vision options at low or no cost.
• Education Support : CSU tuition fee waiver for employees and eligible dependents after a probationary period.
• Optional Offerings : FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community : Access to the library, campus events, employee groups, and volunteer and social activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees