Divisional Human Resources Coordinator (4738)
About The Position
Inputs data and monitors and maintains the HRIS in order for system capabilities to be fully utilized while ensuring accuracy and completeness of employee records; produces various reports as requested/required. Validates data integrity by ensuring LOR’s, HR paperwork and tracking spreadsheets accurately reflect workforce changes in TSAMM and Paycom. Receives, reviews and processes all miscellaneous and termination proposals, transfers and status changes from the division to be presented before the Divisional Finance Board for review and approval; serves as liaison between the Divisional Finance Board and the Corps communicating requests for additional information and proposal status; consults with compensation as necessary to ensure all proposals meet compensation policies and compensation plan guidelines; refers issues with paperwork to management. Works with Divisional Sr. HR Generalist to ensure accurate processing of summer camp employees; ensures paperwork is received, processed, and approved; processes transfer of camp casual employees to summer positions, hires and terminations of summer camp employees; coordinates through payroll; prepares agendas for DFB; verifies bonuses; processes through DFB and coordinates with payroll. Coordinates with Youth Department to process paperwork for exempt camp casual employees; verifies names and file numbers with payroll; prepares agenda for DFB. Serves as liaison to the payroll department in order to submit accurate and timely datasheets and spreadsheets for payroll processing. Ensures Great Plains information is sent to payroll in an accurate and timely manner so as not to affect the payroll process in a negative or disruptive manner. Receives, reviews and processes change and temporary/seasonal employee data sheets. Coordinates processing of Christmas seasonal hires and summer seasonal hires with each local unit in the Division; verifies data files received from Corps is accurate and complicit with seasonal employment policy. Prepares files for import into the Ceridian HRIS for mass terminations and personnel changes for seasonal hires as necessary. Prepares, types and processes human resources forms and documents; composes, prepares, types, photocopies, and files various correspondence in order to process human resources information; ensures the accuracy and completeness of the same. Maintains the confidentiality of all personnel and payroll records, and the confidentiality of personnel-related correspondence, conversations, or issues. Performs routine typing of standard departmental documents, cards, and labels with little or no deviation from established methods and procedures; proof-reads documents for accuracy and completeness before completing one project and going on to another project. Prepares, maintains, and updates office records, documents, logs, lists, files, purchase orders, etc.; inputs and updates information in computer database; research office files to locate specific information found in documents, correspondence, lists, forms, computer records, etc. Answers telephone in a courteous and tactful manner; assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the department's operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner. Assists in the receiving, sorting, and distribution of mail in an accurate and timely manner and in ensuring that all mail received is forwarded to the appropriate person and/or destination and collecting and preparing outgoing mail. Photocopies and/or shreds a variety of items including correspondence, forms, reports, and documents. OTHER RESPONSIBILITIES: Assists in departmental bulk-mail activities; obtains and applies correct labels to items to be mailed. Assists other department personnel in performing front desk, administrative and supportive activities. May perform special projects as assigned. Performs other related work as required.
Requirements
- Associates degree in Business, Human Resources or related field
- Two years’ experience working in a Human Resources environment
- Or Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
Responsibilities
- Inputs data and monitors and maintains the HRIS
- Produces various reports as requested/required
- Validates data integrity
- Processes miscellaneous and termination proposals, transfers and status changes
- Serves as liaison between the Divisional Finance Board and the Corps
- Works with Divisional Sr. HR Generalist to ensure accurate processing of summer camp employees
- Coordinates with Youth Department to process paperwork for exempt camp casual employees
- Serves as liaison to the payroll department
- Coordinates processing of Christmas seasonal hires and summer seasonal hires
- Prepares files for import into the Ceridian HRIS
- Prepares, types and processes human resources forms and documents
- Maintains the confidentiality of all personnel and payroll records
- Prepares, maintains, and updates office records, documents, logs, lists, files, purchase orders, etc.
- Answers telephone and assists employees and people from outside The Salvation Army
- Assists in the receiving, sorting, and distribution of mail
- Photocopies and/or shreds a variety of items
- Assists in departmental bulk-mail activities
- Assists other department personnel in performing front desk, administrative and supportive activities
- May perform special projects as assigned
- Performs other related work as required
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
