Document Control Specialist

Orbital Engineering, Inc.

21h • $70,000 - $100,000 • Remote

About The Position

Orbital Engineering, Inc. is seeking a Document Control Specialist to support
our organization. The Document Control Specialist supports the organization by
managing the complete lifecycle of project documentation. This role ensures
accuracy, compliance, traceability, and timely distribution of documents across
engineering, construction, procurement, and client teams. The position also
supports the implementation and ongoing management of Aconex and other
electronic document management systems (EDMS). This is a fully remote
opportunity.

Requirements

• 5+ years of document control experience, preferably in engineering, industrial, energy, or construction environments.
• Proficiency with Aconex or other engineering document management systems (e.g., ProjectWise, Meridian, Documentum, Procore, SharePoint).
• Understanding of drawing standards, electronic drawing file types, and AutoCAD or CAD document components.
• Strong computer proficiency, including Microsoft Office (Excel, Word, Outlook, Teams).
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills and the ability to work with diverse technical and non-technical stakeholders.
• Ability to work independently while supporting multiple teams remotely.

Nice To Haves

• Familiarity with heavy industrial, utility, or EPC project workflows.
• Knowledge of metadata standards, document numbering structures, and QA/QC review processes.

Responsibilities

• Manage receipt, review, processing, distribution, and archiving engineering and construction project documentation.
• Maintain project document registers, workflows, metadata, and revision histories to ensure complete traceability and audit-readiness.
• Perform QA/QC checks to verify accuracy of document formatting, title blocks, numbering, metadata, and compliance with contract or client requirements.
• Prepare, process, and track transmittals, submittals, and deliverables through Aconex or other systems.
• Monitor document workflows to ensure timely action by reviewers and approvers; follow up as needed.
• Ensure all team members are using the most current and approved documents, drawings, and specifications.
• Support the configuration and ongoing management of Aconex (templates, workflows, roles/permissions, metadata standards).
• Provide basic troubleshooting for end users and escalate technical issues to IT or system administrators.
• Assist with onboarding new project teams into Aconex or other EDMS platforms.
• Contribute to the development and continuous improvement of document control procedures, naming conventions, folder structures, and quality standards.
• Work closely with Project Managers, Engineers, Designers, QA/QC, Procurement, and Construction teams to facilitate consistent document flow.
• Coordinate with vendors, clients, and subcontractors on document submissions, format expectations, and compliance requirements.
• Support project handover by organizing final documentation deliverables, including as-builts, O&M manuals, and required closeout packages.
• Adhere to Orbital’s Quality Management System and client contractual documentation requirements.
• Support routine audits of project documentation and help resolve gaps or inconsistencies.
• Maintain organized, accurate, secure document repositories following retention and archival policies.

Benefits

• A commitment to excellence and hard work will be rewarded with a competitive salary, career advancement opportunities, and a comprehensive benefits package designed to support your health, financial security, and work-life balance. Our benefits include medical, dental, vision, and prescription drug coverage; a 401(k)-retirement savings plan; and supplemental insurance options. We also provide company-paid life and AD&D insurance, company-paid short-term disability coverage, and a generous paid time off program to ensure you have the support and flexibility you need both professionally and personally.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees