Executive Admin & Receptionist

Indivior•Raleigh, NC

1d•Onsite

About The Position

The Executive Admin & Receptionist is responsible for providing administrative services and support to the Raleigh site leadership team. This individual will be responsible for administrative functions, including scheduling and calendar management, project support, travel and meeting arrangements, ensuring excellent interactions with other departments and leaders throughout the company. This individual is also responsible for site visitor/main entrance lobby receptionist duties including but not limited to answering phones, forwarding calls to appropriate parties, relaying messages, greeting visitors & guests, creating identification badges, scheduling meeting & travel, updating procedures, scheduling & documenting training, filing & managing production documentation, sorting mail, receiving packages, assisting with conference room bookings and providing a positive impression of the Company. This position will report to the Raleigh site Director & work daily to support Raleigh site leaders in Manufacturing, Quality, & Corporate functions at the Raleigh site.

Requirements

Bachelor’s degree from an accredited university required, or equivalent combination of education and experience
Associate’s degree from an accredited university with minimum two (2) years of experience in professional administrative roles required
High School diploma with minimum four (4) years of experience in professional administrative roles required
Computer Skills (MS Office suite, Outlook/email)

Nice To Haves

Concur, iCertis, Visio, SharePoint

Responsibilities

Manage calendars, meeting arrangements, & travel arrangements
Maintain & file Production documentation
Assist with coordinating schedules, communication, and activities across the Raleigh site
Manage errands, logistics, and travel arrangements (including relevant paperwork) to ensure a harmonious experience
Maintain office supplies as well as general oversight of site housekeeping
Support and management of POs (Purchase Orders), invoicing for third party vendors (SAP), including engaging with vendors as needed to ensure timely and accurate invoicing
Answer incoming calls, screen and direct calls accordingly
Greet visitors and provide information and assistance
Assist visitors in registering and printing badges
Order supplies including all general and special-order office supplies, FedEx supplies, and mailing supplies
Order business cards based on request
Receive and log in-coming packages and deliveries, notifying recipients
Collect and sort all incoming mail and post all outgoing mail and deliver to outgoing mail receptacle
Other duties as assigned

Benefits

Competitive PTO and floating holidays
401(k) and Profit-Sharing Plan- Company match of 75% on your first 6% of contributions and profit-sharing contribution equal to 4% of your eligible pay
U.S. Employee Stock Purchase Plan- 15% Discount
Comprehensive Medical, Dental, Vision, Life and Disability coverage
Health, Dependent Care and Limited Purpose Flex Spending and HSA options
Adoption assistance
Tuition reimbursement
Concierge/personal assistance services
Voluntary benefits including Legal, Pet Insurance and Critical Illness coverage
Gym, fitness facility and cell phone discounts