Executive Administrative Assistant

Morgan White Group•Ridgeland, MS

1d•Onsite

About The Position

The Executive Administrative Assistant provides high-level administrative support to the Senior Vice President (SVP) of the TPA Division in MWG Administrators and will report to the Operations Manager. The position is an exempt, salary role and is located at 500 Steed Road Ridgeland, MS 39157. GENERAL JOB DUTIES AND RESPONSIBILITIES: The Executive Administative Assistant will assist the TPA Vice President and TPA Operations Manager with various administrative, clerical, and executive-level tasks. This role plays a key part in coordinating communicatio, supporting operational workflows, and ensuring priorities across the division are organizaed and executed efficiently. To perform the job successfully, the employee must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

3+ years of administrative or operations support experience
Experience working with senior leadership and/or operations teams preferred
Strong organizational and time management skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
High level of professionalism, discretion, and attention to detail
Must be able to read, write, and speak English; Spanish is a plus.
Must have basic typing skills.
Must be able to work as scheduled.
Must possess sight and hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of the position as stated above can be fully met.
Must be able to bend, stretch, reach, and sit or stand at a desk during 85% of the workday.
Must be able to lift, stoop, and carry small equipment items and supplies, possibly weighing up to 20lbs.

Nice To Haves

Experience in a TPA, insurance, or healthcare environment
Exposure to project coordination, operations, or reporting functions

Responsibilities

Provide direct administrative support to the SVP, including calendar management, meeting coordination, and travel arrangements
Partner with the Operations Manager on daily operational needs, ensuring alignment on priorities and follow-up items
Coordinate communication between leadership and departments to support the timely execution of initiatives
Prepare, format, and distribute reports, presentations, and internal/external communications
Assist the Operations Manager with tracking projects, deadlines, and departmental deliverables
Coordinate divisional meetings, leadership calls, and events, including agenda preparation and note-taking
Support operational reporting by gathering data and ensuring documentation is complete and distributed appropriately
Maintain organized records, files, and documentation for the division
Assist with scheduling and logistics for cross-functional initiatives and off-site meetings
Support expense tracking, invoice processing, and basic budget coordination
Handle sensitive and confidential information with discretion
Provide additional administrative and operational support to the leadership team as needed