Executive Assistant / Administrative Support Specialist

Cyber Security Innovations•Washington, DC

1d•Onsite

About The Position

Cyber Security Innovations, LLC (CSI) is seeking an experienced Executive Assistant / Administrative Support Specialist to support a federal agency contract in Washington, DC. In this role, you will provide high-quality administrative and executive support to CFTC senior leadership, Commissioners' offices, and the Division of Administration. You will work largely independently, exercising sound judgment in prioritizing and executing a broad range of administrative, analytical, and logistical support activities. This is a full-time, on-site position in Washington, DC.

Requirements

High school diploma required; Associate's or Bachelor's degree preferred
Minimum 3–5 years of executive or senior administrative support experience, preferably in a federal government or government contractor environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with federal travel systems (E2 Solutions preferred) and time & attendance systems (GovTA preferred)
Demonstrated ability to manage multiple priorities independently with minimal supervision
Strong written and verbal communication skills
Ability to maintain confidentiality and exercise discretion when handling sensitive information
Must be able to obtain and maintain a federal background investigation / Public Trust clearance as required by the client.

Nice To Haves

Prior experience supporting federal agency senior executives or Commissioners' offices
Familiarity with federal records management and personnel action processing
Experience with agency scheduling and intranet content management systems

Responsibilities

Greet and assist office visitors; answer phones and relay messages
Manage incoming and outgoing correspondence and mail
Operate standard office equipment and maintain organized filing systems (physical and electronic)
Monitor and maintain office supply inventory
Create tent cards, sign-in sheets, and other event materials
Coordinate schedules, appointments, and conference room reservations via the agency's scheduling system; all requests must be completed within 30 minutes of inquiry
Prepare daily agendas and calendars for assigned Agency Executives
Process travel requests and authorizations in CFTC's travel system (E2) within 5 business days of receipt
Complete and submit travel vouchers for payment within 3 business days of traveler's return
Provide reporting and reconciliation of travel authorizations and vouchers against approved allocations
Manage biweekly time and attendance records for employees in GovTA
Serve as liaison to the Human Resources Branch to resolve T&A issues by 4:00 PM on the Monday following the pay period close
Process T&A corrections within 3 business days of request (Note: contractor personnel are prohibited from certifying employee timecards)
Draft, edit, and finalize memos, reports, meeting agendas and minutes, and policy/project notebooks
Prepare and update budget, HR, and miscellaneous data tables and electronic documents
Assess and update office/division intranet pages for content accuracy
Perform daily updates to DA administrative management and tracking systems; provide monthly summary reports
Organize and update physical and electronic project management files and portfolio indexes weekly
Coordinate DA's permanent records storage and retrieval
Process and transmit personnel actions to appropriate DA branches; follow up on onboarding, training, and move requests
Enter data and generate reports using Microsoft Office Suite (Word, Excel, PowerPoint, Access), as well as agency systems including Delphi, GovTA, and E2