Executive Assistant II

Avera•Sioux Falls, SD

2d•$24 - $32•Onsite

About The Position

The Executive Assistant II is accountable to perform diverse duties of an administrative nature. Provides assistance to Executive staff and Department Directors and works with minimal instruction or supervision.

Requirements

The individual must be able to work the hours specified.
To perform this job successfully, an individual must be able to perform each essential job function satisfactorily including having visual acuity adequate to perform position duties and the ability to communicate effectively with others, hear, understand and distinguish speech and other sounds.
These requirements and those listed above are representative of the knowledge, skills, and abilities required to perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions, as long as the accommodations do not cause undue hardship to the employer.
Associate's or equivalent from two- college or technical school or equivalent combination of education and experience
4-6 years Related experience and/or training; or equivalent combination of education and experience

Responsibilities

Performs generalized duties including, but not limited to: Transpose hand written or verbal communication to typed format (i.e. correspondence, reports, charts, minutes of meetings); Edits and makes copies of transposed information if necessary; Collates and assembles reports and documents.
Coordinates schedules and appointments. Schedules committee meetings and arranges for rooms in an accurate fashion.
Makes travel arrangements for Administration, including but not limited to: Ordering tickets, make and confirm lodging and airline reservations and car rentals.
Opens, reviews and distributes interoffice and external mail. Bring priority items to Administration's attention.
Answers office phone, screens and directs calls in a professional and efficient manner. Schedules and greets office visitors.
May receive visits and calls regarding complaints or concerns which may be resolved or referred to proper person for resolution. Determines and suggests appropriate referrals from knowledge gained in previous situations. Determines urgency of individual situation and need to interrupt appropriate Administrative representative.
Assists with the analysis, collection and maintenance of records as needed by Quality Assurance, Joint Commission accreditation, OSHA guidelines or as may be required by the law.
Attends meetings as required by Administration. Participates on committees as directed. May be assigned as support to operational committees and required to schedule the meetings as well as serve as recorder to the committee.
Completes projects as assigned by the respective Vice President.
Maintains all files in complete and organized manner for respective Vice President.
Maintains all original contracts for the organization according to the parameters established by the Avera contract policy.