Executive Assistant to the CEO

Pathways to Life • Greenville, NC

4d

About The Position

Pathways to Life, Inc. is seeking a highly organized and professional Executive Assistant to provide direct administrative support to the Chief Executive Officer. This position plays a critical role in managing the daily operations of the CEO’s office, coordinating executive communications, and ensuring the CEO’s time and priorities are effectively supported. The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities while maintaining strict confidentiality. This role requires strong communication skills, professionalism, and the ability to work independently in a fast-paced environment.

Requirements

• Bachelor’s degree in Business Administration, Healthcare Administration, Public Administration, or a related field preferred.
• Minimum of 3 to 5 years of executive administrative support experience, preferably supporting a Chief Executive Officer or senior executive.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain strict confidentiality with sensitive information.
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
• Strong attention to detail and problem-solving abilities.
• Proficiency with Microsoft Office or Google Workspace platforms.
• Ability to work independently while supporting executive leadership priorities.

Nice To Haves

• Experience working in healthcare, behavioral health, or nonprofit organizations is preferred.

Responsibilities

• Manage and coordinate the CEO’s calendar, appointments, and meeting schedule to ensure alignment with organizational priorities.
• Screen, prioritize, and manage communications directed to the CEO, including emails, calls, and correspondence.
• Prepare reports, presentations, briefing materials, and executive correspondence for the CEO.
• Coordinate travel arrangements and itineraries for the CEO as needed.
• Prepare meeting agendas and materials to ensure the CEO is well prepared for meetings.
• Maintain accurate records and documentation related to meetings and executive activities.
• Track action items and follow-up tasks resulting from CEO meetings.
• Maintain organized executive filing systems and documentation.
• Track deadlines, deliverables, and commitments assigned to the CEO.
• Provide administrative coordination for special projects and initiatives led by the CEO.

Benefits

• Competitive salary based on experience.
• Medical, Dental and Vision Benefits
• 401K
• PTO and Paid Holidays
• Professional and supportive work environment.
• Opportunities for professional growth and development.
• The opportunity to contribute to an organization dedicated to improving the lives of individuals and families in our communities.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive