Executive Assistant to the CEO

The Lemoine Company•Lafayette, LA

7d•Onsite

About The Position

Serves as an extension of the CEO, providing a broad range of administrative services to support the goals of the company as well as the overall mission of the organization. The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Requirements

High School Diploma or equivalency; Bachelor's degree preferred
Five or more years of experience working in a demanding executive environment
Efficient in the use of software such as Word, Excel, PowerPoint, Adobe Professional, MS CoPilot and other developing AI tools.
Excellent interpersonal skills in fostering and maintaining relationships in a project team environment
Excellent communication skills, especially in written correspondence and technical writing
Must have strong time management and organizational skills to cope effectively with deadlines and multiple demands
Must be detail-oriented, results-driven, and excellent at multi-tasking
Proficiency using standard office equipment such as computer, photocopier, scanner, etc.

Responsibilities

Plans, coordinates, and ensures the CEO's schedule is followed and respected; provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office
Manages the CEO's travel schedule, arrangements, and reimbursement.
Prepares the executive for each day by presenting a calendar, gathering, and organizing appropriate supporting materials and files for meetings and activities, and reviewing the information with the executive.
Develops & maintains executive's "to do" list and helps communicate delegated tasks to other members of the Executive Team.
Works closely and effectively with the CEO to keep well informed of upcoming commitments and responsibilities, following up appropriately
Effectively communicate and coordinate with several C-Suite Executives
Assist in coordinating and scheduling special events, conferences, and workshops
Perform office administrative duties including maintaining office files, typing correspondence, operating office equipment, etc.
Coordinate logistics and operations for local and off-site meetings and events
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
Support/Meeting Coordination for the various non-profit boards
Perform specialized or confidential administrative duties, including researching data and preparing reports as needed.
Miscellaneous Administrative Work to other Vice Presidents/Managers
Rollover Operation for Front Desk Phone
Meeting Coordination and building/editing meeting agendas