Facilities Manager

Blaze Credit Union•Saint Paul, MN

1h•Onsite

About The Position

The Facilities Manager is responsible for executing Blaze’s facilities management and strategy to support the objectives of the organization. This position requires day-to-day hands-on work and day-to-day management of property and facilities staff and vendors. Responsibilities include branch assessment and assist in contract negotiations related to daily operations, as well as project and property management. Job Type: Full-time, on-site at our administrative office in St Paul, MN

Requirements

Minimum five (5) years of similar or related experience preferred, including preparatory experience
Minimum high school degree or equivalent
Background training or experience with HVAC, electrical, mechanical systems, physical security software, video security software, general building maintenance is preferred
A valid driver’s license without restrictions is required for this role
Advanced knowledge of building maintenance practices
Knowledge of HVAC systems
Alerton HVAC Software
Negotiate contracts
Professionally communicate and develop relationships with vendors, co-workers, and senior management, and to lead staff toward the completion of department objectives and goals.
Assist in solving problems and making decisions quickly and efficiently to support staff.
Coordinate multiple and conflicting priorities, extreme multitasking to provide support to staff and complete projects in a timely manner.
Respond positively to change and growth to support Blaze’s goals and objectives.
Present facts and recommendations effectively in oral and written form.
Ability to develop and implement responses to members/staff to document and develop new and ongoing techniques to improve processes; written communications draw from expert information from the field as an individual contributor.

Responsibilities

Facilities Management: Hands-on and diligent management of facilities
Act as point-of-contact for employees, tenants, facilities maintenance vendors.
Communicate promptly and effectively in a consistent manner to all relevant parties.
Respond in an expedited fashion to all Facilities Work Order Requests.
Administer along with the other facilities staff - video surveillance, security system, HVAC systems, and all other relevant processes as assigned. Ensure all support requests are completed on time. Hands-on administration and management will be required as is on-call availability during and after hours for alarm monitoring on all premises.
Assist in negotiating and managing all property maintenance agreements.
Document all processes and procedures.
Acquire working knowledge of all facilities management processes and systems.
Project Management: Deliver projects via methodical planning and high attention to detail.
Work with AVP Facilities within assigned aspects of new construction or assigned facilities projects and deliver within budget and within expected schedule.
Plan methodically with Facilities AVP by coordinating bids with all necessary vendor partners such as general contractors and subcontractors and deliver the project with high level of attention to detail.
Vendor Contract Tracking, COI, Invoice Verification vs bid & contract.
Continuous Process Improvement Strategies.
Financial Management: Reduce costs and increase income where appropriate
Vendor management: Ensure all vendor contracts are centralized and diligently reviewed for price competitiveness.
Receivables management: Ensure all receivables from suppliers are monitored and managed and cross reference pricing.
Accounts payable management: Reduce total cost of property ownership by routinely studying and implementing best practices that reduce cost of maintenance and property ownership.
Budget management: Assist AVP Facilities in preparing annual operating and capital budgets and diligently manage operating expenses and Capital Improvements.
Provide leadership, training, and development of assigned staff to retain a motivated, service oriented, and professional work force for Blaze.
Act as an example to staff by upholding Blaze’s values, mission, and goals.
Asset Management
Visit all assigned properties monthly at a minimum to ensure that they are functional and visually pleasing in all aspects and recommend changes as appropriate as noted in the Property inspection Reports.
Ensure compliance with ADA and other relevant compliance and routine inspections are current and up to code.
Other Duties
Comply with applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control
Exhibit Blaze’s Core Value’s: Better Lives, Thoughtfully Compassionate, Minnesota’s Best, and Give Back
Regular and predictable attendance
Perform other duties as assigned to support effective department operation.