FDN VP Finance & Controller : Administration - Full Time - 08HR - Fishback Bldg

Hoag•Newport Beach, CA

9d•Onsite

About The Position

The Foundation VP Finance & Controller is responsible for leading and directing all accounting, finance/treasury, fund administration and gift services functions for Hoag Hospital Foundation (HHF) and is called upon to represent these functions as a member of the foundation leadership team (Cabinet) and as a key staff liaison with our Board of Directors. This position will routinely staff board committee meetings including the Finance, Audit and Investment committees. This role encompasses strategic planning and all aspects of leadership over the designated functions and will provide organization-wide leadership related to financial reporting, planning and analysis. Position will emphasize excellence with a strong focus on intra- and inter-function team collaboration needed to optimize management of high quality financial and non-financial data, dynamic reporting needs, and the delivery of numerous mission-critical internal services.

Responsibilities

Accounting / Finance / Treasury
Help ensure reliable completion of meaningful, timely and accurate interim financial statements, assisted by an effective chart of accounts design and related fund accounting infrastructure, as well as optimized close routines and reconciliation standards.
Assist with preparation, presentation and analysis of financial statements for the organization’s general fund, as well as the fully consolidated funds of the organization. Statement design should reflect appropriate levels of informative detail tailored to a variety of stakeholders including internal leadership, directors, board committees and other constituents.
Ensure compliance with GAAP accounting and reporting standards.
Provide oversight toward donor revenue recognition standards, as well as timely authorization of donor fund disbursements to/for Hoag, consistent with donor intent.
Direct proper accounting and reporting requirements associated with the organization’s planned giving program.
In partnership with Hoag’s Treasury Services team, help establish and maintain effective relationships with associated bank and treasury service providers.
Direct cash flow forecasting and working capital management policies and procedures.
Assist with OCIO, custodian, and other external investment management relationships, helping to ensure proper safeguarding of all organization assets, as well as accurate recording, accounting and reporting of all cash and investment assets.
Direct all activities associated with annual budget preparation, approval and presentation, including tools, processes, communication and internal support systems to aid effective budget preparation and review processes.
Assist with the development and implementation of controls designed to help ensure appropriate expenditure review and authorization.
Direct longer-term financial forecasting and planning activities as they are integrated with Hoag’s financial planning needs.
Assist with financial modeling and trend analyses.
Audit / Tax / Compliance
In partnership with both hospital and foundation team members, as well as our independent CPA/Tax firm, direct annual external audit completion for the foundation.
Help direct and review preparation and review of the organization’s federal and state information/tax returns, trust tax returns, and the like.
Lead program development surrounding internal accounting (and other) controls for the organization, as well as facilitation of periodic, comprehensive internal audit engagements with a chosen independent CPA firm.
Assist with all regulatory reporting and compliance monitoring.
Gift Services / Fund Administration
Direct timely and effective recording of donor gifts and activities, consistent with GAAP, UPMIFA, IRS and other compulsory standards the organization must adhere to.
Direct effective policies and procedures designed to capture accurate, timely and relevant constituent record data within our CRM system.
Assist with design, implementation and maintenance of a comprehensive Gift Acceptance Policy and approved donor gift agreements. Direct administrative oversight of all donor gift agreement processing, approvals, exception processing, and recording.
Direct the creation and maintenance of an effective fund administration program that supports the reliable and scalable ability to effectively monitor and report on all fund activity, as well as to properly monitor and maintain established fund compliance and utilization standards.
Provide oversight of fund spend plan and institutional advancement allocation policies and procedures, as well as the accuracy of associated calculations and general ledger activity.
Help ensure the consistent and reliable exchange of mission critical financial and non-financial data between the organization’s core CRM and Finance systems.
General
Assist with organization development and reporting of relevant key performance indicators and benchmarking metrics. Stay abreast of applicable industry standards in this regard.
Lead efforts to ensure all applicable policies and procedures are accurate, up to date, effective in design, documented and adhered to.
Ensure full cross-training capability of all staff reporting into this position, mindful of a need to monitor individual staff professional growth objectives and succession planning opportunities.
Help recruit, develop, motivate and lead a team of high-functioning professionals motivated to succeed both individually and collectively. Inspire and lead change designed to help the organization achieve its stated objectives.
Lead presentations to varying stakeholder groups including Cabinet, All-Staff Forums, Board Meetings, various board committee meetings (including Finance Committee, Audit Committee and Investment Committee), and others.