Finance (Billing) Assistant

Harwood Lloyd, LLP • Hackensack, NJ

2d • Onsite

About The Position

As a Finance Assistant, you will be responsible for coordinating the client billing process for an assigned group of partners. This role involves ensuring accurate and timely billing, maintaining client records, and providing support to attorneys and staff regarding billing inquiries. We are looking for someone who is detail-oriented and well organized, as our firm is constantly growing. Your positive, can-do attitude makes you a joy to work with for both clients and staff alike. While you are organized and love the satisfaction of getting things done, you are also a people person and enjoy interacting with colleagues throughout your workday. Though you are self-directed and able to work independently, you are also a team player who collaborates well with everyone at the firm to make things happen for our clients. You feel great about working for an ethical firm where customer service is a priority.

Requirements

• Associate degree or higher preferred
• 2+ years of relevant billing experience
• Familiar with using expense management software for accurate data entry and reconciliation (Orion, QuickBooks, or similar platforms, or similar tools etc.)
• Ability to work under pressure and demonstrate flexibility with competing demands of internal and external sources, as well as the ability to work independently with supervision within a team-oriented environment
• Excellent time management, organizational, and interpersonal skills
• Must be detail-oriented with the ability to readily identify issues that could impede processes while taking the initiative to provide solutions
• Experience in a law firm or professional services environment required
• Are you able to prioritize tasks effectively?
• Can you function under pressure from deadlines?
• Do you have excellent communication skills?
• Are you flexible and resilient in an ever-evolving atmosphere?
• Do you exhibit sound judgment?
• Can you maintain strict confidentiality?

Nice To Haves

• Technical proficiency in a range of software, including Microsoft Office, e-billing software, and document management systems, is preferred

Responsibilities

• Handle closings and related attorney trust account transactions
• Assist with the monthly client billing process and distribution of invoices to clients
• Support the billing team with client budget submissions and monitoring new matters using our financial systems
• Record client disbursements and provide backup when necessary
• Coordinate with the Accounts Payable team to resolve any vendor discrepancies and assist with reimbursement requests
• Assist with conflict checks and opening of new files
• Provide assistance with reception coverage
• Perform other ad-hoc duties and projects, as needed

Benefits

• health, dental, and vision insurance
• long-term disability
• firm-paid life insurance
• a 401(k) plan with matching and profit sharing
• generous paid time off allowance (PTO)
• paid holidays
• mid-week bagels
• pizza luncheons
• company outings

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree