Fleet & Asset Coordinator

AIMRIGHT Testing & Engineering•Tulsa, OK

4d•$24 - $31•Onsite

About The Position

AIMRIGHT Testing and Engineering is seeking a Fleet & Asset Coordinator to join our Tulsa team. This full-time role is responsible for maintaining fleet and asset management systems, driving preventive maintenance compliance, and managing regulatory documentation for AIMRIGHT’s Operations leadership. We are hiring for experienced-to-senior level candidates. 1–3 years of fleet/asset coordination experience is required for Coordinator level, with 3–5+ years preferred for Senior Coordinator. If you thrive on keeping complex operations organized, enjoy working with data and systems, and want to grow into asset management leadership, this role is for you. Competitive Pay: $24.00–$31.25/hr based on experience, plus benefits Career Growth: Coordinator → Senior Coordinator → Assistant Asset Manager (salaried) → Asset Manager

Requirements

Experience: 1–3 years in fleet/asset coordination, shop administration, facilities, or field-services operations (construction or drilling industry strongly preferred). Senior candidates: 3–5+ years.
EITHER direct fleet/asset experience with exposure to Fleetio or similar CMMS/EFMS and telematics (Linxup, Samsara, Geotab); OR strong computer and Excel skills (lookups, filters, pivots, basic charts) combined with a project management background and proven attention to detail.
Communication: Clear written and verbal skills; organized, dependable, and team-oriented.
Physical: Valid driver’s license with clean MVR. Able to lift 25–50 lbs and work in all weather for brief field tasks.
Values Alignment: Alignment with AIMRIGHT’s culture—authenticity, integrity, service orientation, and a genuine desire to honor others through your work.

Nice To Haves

3–5+ years of fleet/asset coordination experience in construction, drilling, or field services.
Proven ability to own PM cadence and drive ≥90% PM on-time compliance.
Experience managing expiration calendars (tags, PikePass, medical cards) and producing monthly dashboards (uptime, cost/mile or cost/hour, idle %, incidents).
Track record of coordinating vendor work, comparing quotes vs. invoices, and recommending repair/replace timing.
Comfortable mentoring peers and tightening operational processes.

Responsibilities

Fleet Management Systems
Fleetio: Keep asset records current (VIN, plates, assignments), manage PM schedules and work orders, and maintain operational dashboards.
Linxup: Run safety and utilization reports (speeding, idling, geofences); flag items for driver coaching and follow up on corrective actions.
Compliance & Regulatory Administration
IFTA: Prepare quarterly mileage and fuel packets for filing.
DOT: Track DVIRs, medical cards, and driver qualification files; ensure timely renewals.
PikePass & OK Tags: Manage toll devices and state registration; keep insurance cards and decals current.
Inspections, Maintenance & Vendor Coordination
Coordinate vehicle and equipment inspection and cleanliness standards across locations.
Schedule shop and vendor work; track quotes vs. invoices and flag discrepancies.
Support repair-vs.-replace recommendations based on cost and asset lifecycle data.
Assets, Inventory & Facilities
Maintain tool and equipment inventory across all locations; support check-in/out and lifecycle tracking (assign, return, retire).
Open and track facility work orders (lighting, HVAC, grounds, dumpsters, security) and close corrective actions.
Reporting & Team Support
Publish weekly KPIs: PM on-time %, open work orders, fleet uptime, and upcoming expirations.
Team Support: Answer phones as needed; coordinate with field teams, vendors, and office staff with a friendly, service-oriented mindset.