Generalist, Employee Experience and Engagement (HR)

ArtCenter College of Design•Pasadena, CA

1d•$30 - $33•Hybrid

About The Position

ArtCenter College of Design is searching for an experienced Generalist, Employee Experience and Engagement (HR) to join our team. About ArtCenter Founded in 1930 and located in Pasadena, California, ArtCenter College of Design is a global leader in art and design education and has had an international reputation for its rigorous, transdisciplinary curriculum, faculty of professionals, strong ties to industry, and commitment to socially responsible design. ArtCenter is a private nonprofit fully accredited by the WASC Senior College and University Commission (WSCUC). Every position at ArtCenter plays an important part in carrying out the cultural values, goals, strategic vision, and mission of the College. This includes upholding and cultivating an inclusive, respectful, and welcoming environment where everyone feels a sense of belonging. Reporting to the Associate Vice President of Employee Experience and Engagement (AVP), the generalist supports the daily operations of the EEE department. This role provides high‑quality, customer‑focused support across multiple disciplines, including employee experience/engagement, talent acquisition, performance management, total rewards, and learning and professional development. This is a full-time position with a schedule of Monday through Friday, 8:30 to 4:30 p.m. (7- hour workday). The position is eligible for flexible scheduling and can be performed, remotely, hybrid or combination, with at least three days in the office or required as a condition of employment. The college reserves the right to modify schedules as needed to meet the business needs with appropriate notice.

Requirements

5 years of experience as a HR generalist or an equivalent role
High school diploma, HR certification, associate’s degree or equivalent experience and education
Customer service-focused individual with excellent written and oral communication skills, detail-oriented, highly organized, able to balance priorities, takes initiative, reliable and resourceful
Ability to work independently and as part of a team
Working knowledge of labor and employment laws that guide the work of HR policies and compliance
Strong computer skills with proficiency in MS Office Suite and the ability to learn new software
Demonstrated experience in cultivating an inclusive, respectful, and welcoming environment into workplace practices within ArtCenter’s diverse communities of faculty, staff, students and visitors
Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter HR business

Nice To Haves

Bachelor’s degree in human resources or related field from an accredited college or institution
Prior work experience in higher education
Experience with Ellucian or other HRIS databases

Responsibilities

Provide employee-centered support with a broad and comprehensive range of human resources activities including talent acquisition, performance management, total rewards, policy compliance, and other related functional areas
Monitor, respond or redirect as needed the EEE email account for timely responses and service delivery
Answer questions and provide guidance to supervisors and employees regarding policies and procedures
Maintain documents and personnel files (paper and electronic), including filing and appropriate disposition of all confidential and sensitive documents
Process new and existing employee data changes in Colleague; ensure accurate entry of position details, status changes, and total rewards information; work with Payroll to ensure accurate processing of employee information
Provide administrative support for employee‑related transactions and documentation
Calendar management for EEE leadership and EEE events, i.e., schedule and coordinate one-on-ones, department meetings, candidate interviews, travel logistics, meeting rooms, event spaces, and special events
Prepare Purchase Orders (POs), invoices and other administrative documentation for the EEE office
Send out and monitor Annual COI Statements for the VPEEE
Provide guidance to student worker(s)
Process unemployment claims; research and respond to unemployment claims; notify third-party administrator with employer’s responses
In compliance with the College’s employee recruitment guidelines, support departments with the complete hiring cycle, including writing job descriptions, posting positions, reviewing and evaluating applicants’ qualifications or eligibility for positions according to job requirements; interview or assist with interviewing job applicants to obtain information on work history, training, job skills, etc., as needed; conduct reference checks, and make job offers
Ensure faculty hiring is in accordance with the Collective Bargaining Agreement (CBA)
Prepare and process guest lecturers with academic departments
Coordinate all new‑hire onboarding activities, including processing paperwork, verifying authorization documents, submitting background checks, completing I‑9s, and facilitating benefits enrollment.
Manage and maintain staff and faculty recruitment; configure and maintain Cornerstone ATS
Prepare and process guest lecturers with academic departments
Assist with student hiring
Set up employee new hires with mandatory and supplementary educational programs, track and report on progress for compliance; follow up with employees and provide reports to department heads
Maintain LMS learning and development systems (i.e. Vector, Cornerstone)
Coordinate entry interviews and new hire onboarding evaluations; track completion
Assist employees with benefit documentation to ensure accuracy for processing
Provide administrative support for the Retirement and Compensation committees, including scheduling and minutes
Support Employee Engagement and EHS programs such as staff recognition, open enrollment, and wellness events
Review and process monthly updates in Colleague for personal days for eligible employees
Work with the sr. generalist with benefit administration to include open enrollment, new hire enrollments, terminations, claims; ensure benefits rates and deductions are inputted properly in Colleague for payroll processing
Serve on educational or college-wide committees, work groups, task forces and/or councils
Maintain memberships and active involvement in applicable professional organizations
Attend conferences and seminars
Other tasks as assigned