HOA AP Administrator

Associa • Chantilly, VA

1d

About The Position

The HOA AP Administrator has the primary responsibility of performing day to day
bookkeeping tasks for a variety of community associations.

Requirements

• Analytical skills to evaluate, prioritize, and categorize data in various forms and formats.
• Perform calculations and analysis used in basic accounting.
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
• High School Diploma or GED required.
• 1+ years of AP and clerical experience.
• Professional customer service skills.
• Perform calculations and analysis used in basic accounting.
• Evaluate, analyze and prioritize data in various forms and formats.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
• Interpretation and completion of verbal and/or written instructions at a proficient level.
• Knowledge of general office equipment (copier, fax, phone systems, etc.).
• Knowledge of company policies, procedures and forms.
• Confidentiality and discretion in the performance of all duties and responsibilities.

Nice To Haves

• Experience using Tops Software is a plus.

Responsibilities

• Approves all VA HOA invoices (Checks and verifies to make sure information is accurate).
• Handles the voids & reissues for all HOA properties.
• Answers all VA HOA AP emails and phone calls.
• Codes & Scans all utilities & other invoices.
• Responds to Emergency Check Requests.
• Updates Vendor addresses in in the database.
• Handles phone payments and online payments.
• Manages Vendor Maintenance thru Branch Access.
• Handles VA HOA Branch Vendor Maint Queue in the database.
• Transition In Associations -- Updates billing addresses and adds vendors in Branch Access.
• Input Reimbursables in the system.
• Other duties as requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED