HR & Administration Assistant

ACT FULFILLMENT INC•Jurupa Valley, CA

8d•$23 - $26•Onsite

About The Position

We are seeking a detail-oriented and highly organized HR and Administrative Assistant to support our Human Resources department and overall office operations. This role plays a critical part in assisting the HR Manager with daily administrative functions, managing recruiting efforts, and ensuring smooth coordination of HR processes. The ideal candidate thrives in a fast-paced, time-sensitive environment, can manage multiple priorities simultaneously, and maintains a high level of professionalism and confidentiality. The duties and responsibilities described above may provide only a partial description of this position. This is not an exhaustive list of all aspects of the job. Other duties and responsibilities not outlined in this document may be added as necessary or desirable, with or without notice.

Requirements

Minimum 1 year of hands-on experience with Paycom (required)
At least 1–2 years of experience in HR, administrative support, or a related role
Intermediate proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong typing and data entry skills
Ability to quickly learn and navigate HR systems and tools
Strong organizational and time management skills along with exceptional attention to detail and accuracy
Ability to juggle multiple projects and priorities simultaneously and proven ability to meet deadlines without follow-up
Ability to work independently with minimal supervision along with strong problem-solving and critical-thinking skills
Excellent verbal and written communication skills
Comfortable interacting with employees, candidates, and leadership
Ability to thrive in a fast-paced, deadline-driven, and time-sensitive environment
Self-motivated with the ability to work independently and as part of a team
High level of professionalism and discretion when handling confidential information
Ability and willingness to travel to different site locations as needed
Willingness to work overtime when required
Valid driver’s license, clean motor vehicle record (MVR) and proof of current auto insurance

Nice To Haves

Bilingual in English and Spanish (highly desired)

Responsibilities

Assist the HR Manager with day-to-day HR administrative tasks
Maintain and update employee records, ensuring accuracy and confidentiality
Maintain Form I-9 documentation in compliance with federal requirements
Prepare and assemble onboarding and termination packets and documentation
Support onboarding and offboarding processes, including new hire paperwork and orientation coordination
Ensure all employee training requirements are tracked, met, and maintained
Ensure compliance with company policies and applicable employment laws
Manage the full-cycle recruiting process across the organization
Post and manage job openings using Paycom
Review and screen resumes and applications
Schedule and coordinate interviews with hiring managers
Communicate with candidates throughout the hiring process
Help maintain a strong and organized candidate pipeline
Support company-wide recruiting initiatives and hiring deadlines
Provide general administrative support to the HR Manager and leadership team
Coordinate meetings, manage calendars, and prepare reports as needed
Maintain organized filing systems (electronic and physical)
Perform data entry and demonstrate strong typing skills
Handle outgoing mailings, including processing and coordinating shipments via FedEx
Assist with special projects and other administrative duties as assigned
Coordinate the ordering of office supplies
Communicate professionally with employees at all levels of the organization
Support HR initiatives, programs, and company events
Ability to handle confidential and sensitive information with discretion and professionalism