HR Coordinator (344)

Lutheran Services Florida • Fort Walton Beach, FL

1d

About The Position

Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented HR Coordinator who wants to make an impact in the lives of others. Purpose and Impact: The HR Coordinator provides administrative support related to Human Resources functions. Responsibilities include job posting, recruitment and hiring process, new hire paperwork and participation in and coordination of new hire orientation, and all onboarding activities. Provides other general support including data entry, compliance tracking and follow up. Answers applicant and employee inquiries. This is a confidential position with access to sensitive employment-related and personal information. Must meet requirements per Federal Head Start Performance Standards and any local, state and/or agency policies and procedures.

Requirements

• Associate’s degree from an accredited college or university in Human Resources, Business Administration with concentration in Human Resources, or related field.
• Two years of experience in Human Resources administration, with an emphasis on recruitment and staffing and records compliance or similar experience working with confidential information and record keeping.
• Possession of a valid Driver License and insurance coverage.
• Knowledge of and intermediate skills in Microsoft Office Suite including Word, Excel, Powerpoint and Access.
• Knowledge of HS/EHS philosophy, goals and applicable regulations.
• Knowledge of internet based database, email to scan and transmit data.
• Basic math skills needed to calculate figures and amounts such as discounts, percentages and overtime.
• Ability to collect, organize and evaluate data and develop logical conclusions.
• Ability to communicate effectively, both orally and in writing.
• Ability to speak before groups of individuals.
• Ability to write reports and business correspondence
• Ability to handle confidential information.
• Ability to use a computer and related software.
• Ability to produce and interpret graphs, charts, spreadsheets and other mathematical reports.
• Ability to follow established procedures.
• Ability to work effectively with others.
• Ability to safely operate a motor vehicle.
• Ability to be available for weekend and evening meetings as well as social and community events.
• Ability to manage numerous tasks, possess good organizational skills, communicate effectively with co-workers and the public, and work collaboratively in a team environment.
• Exceptional organization skills and attention to detail are required and the candidate must be able to meet designated deadlines.
• Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs.

Nice To Haves

• Professional HR certification preferred.
• Head Start experience helpful.
• Bilingual preferred: English/Spanish or English and other languages present in the local area.

Responsibilities

• Processes and submits position requisitions using agency’s approved recruitment posting software.
• Assists in reviewing resumes/applications received and forwards to hiring managers.
• Provides standard interview questions for interview panels or individual hiring supervisor.
• Ensures selection decisions are properly documented, collects material from hiring manager and maintains selection folders on each vacancy for one year.
• Conducts new hire employment reference checks in accordance with LSF and Head Start requirements.
• Responsible for processing new hire paperwork, meeting with successful applicants and completing LSF as well as HS/EHS required documents with the applicant.
• Ensures I-9 form is completed within 3 days of hire.
• Responsible for setting up fingerprinting appointments, tracking receipt of background screening results, and keeping hiring managers apprised of applicant’s status.
• Audits billing to make sure charges are correct.
• Prepares paperwork to replenish funds to pay fingerprinting service.
• Responsible for collection of and uploading of all onboarding items related to new hires, including providing required documents for Center files as per local licensing authority.
• Assists with ensuring all necessary items related to promotions, transfers, supervisory changes, separations, leave of absences, etc. are correctly uploaded and entered into the LSF HRMS in accordance with payroll deadlines and schedules.
• Participates in new hire orientation, both through individual meetings with new employees and in formal orientation sessions as required.
• Creates onsite or electronic personnel file.
• Duplicates and sends necessary documents for Center files as per local licensing authority.
• Responsible for ongoing review and follow up on required drug screening, background screening, physicals, CPR/First Aid and other required credentials/certifications for staff.
• Responsible for utilizing necessary reports to notify both employee and supervisor at least a month in advance when certifications will expire and for obtaining/uploading new certification copies for personnel records.
• Provides update to Director-Human Resources on a monthly basis.
• Responsible for entering new hire and subsequent updates into Head Start tracking system (ChildPlus or designated program).
• Responsible for ensuring that all required Federal, State and local notices and Workers’ Compensation notices are posted in all HS/EHS sites and are updated when needed.
• Conducts on-site employee file audit reviews of Childcare Partner and/or Delegate Agency staff personnel records on a quarterly basis.
• Conducts on-site and electronic employee file audit reviews at both the Center/Site level as well as of Administration central files on a monthly basis.
• Conducts exit interviews.
• Enters information gathered from the interviews into approved data base system.
• Maintains strict confidentiality with respect to HS/EHS children, families and staff in accordance with established policies and procedures.
• Ensures that all confidential information remains secure and discarded/expired items are shredded.
• Assists employees with online benefits enrollment as needed.
• Assists supervisors in reporting work-related injuries and workers’ compensation follow-up in conjunction with LSF HR staff.
• Assists employees and supervisors on FMLA requests in conjunction with LSF HR staff.
• Assists LSF HR staff in replying to Unemployment Compensation requests as needed.
• Provides supervisors with reports, forms and documentation as requested.
• Assists HS/EHS Director-Human Resources with special assignments, research and data collection related to Human Resources functions.
• Maintains positive working relationships and facilitates communication with all Program areas and with Central Office staff.
• Attends all workshops and meetings as deemed necessary by the Director-Human Resources.
• Attends all required staff and parent meetings and activities.
• Performs other duties as assigned.

Benefits

• Medical, Dental and Vision
• Telehealth (24/7 online access to Doctors)
• Employee Assistance Program (EAP)
• Employer paid life insurance (1X salary)
• 13 paid holidays + 1 floating holiday
• Generous PTO policy (starting at 16 working days a year)
• 403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree