Human Resources Coordinator

Mass General Brigham•Somerville, MA

14h•$20 - $28•Remote

About The Position

Reporting to the HR Manager, the Human Resources Coordinator plays a key role in supporting onboarding and operational HR processes for Professional Staff, including physicians, researchers, fellows, and residents. This position manages end‑to-end onboarding activities, ensures compliance with institutional and regulatory requirements, and serves as a central liaison between new hires, department leadership, payroll, credentialing, and other internal partners. The role requires strong attention to detail, discretion, and the ability to manage multiple onboarding activities simultaneously.

Requirements

Bachelor’s degree preferred or equivalent combination of education and experience
Prior experience in HR, onboarding, or administrative support preferred
Experience working with Workday and Beeline platforms is a plus
Strong organizational skills with the ability to manage multiple priorities and deadlines
High level of attention to detail and accuracy
Ability to handle sensitive and confidential information with discretion
Excellent written and verbal communication skills
Proficiency with Microsoft Outlook, Excel, and other standard office applications
Familiarity with employment eligibility requirements and immigration documentation (e.g., I‑9 process, work authorization visas) preferred
Ability to work independently while contributing effectively as part of a team

Responsibilities

Coordinate all aspects of the onboarding process for new hires, from offer acceptance through start date
Create and maintain new employee records in Workday and Beeline platforms
Initiate and track background checks, education verifications, and other pre‑employment requirements
Coordinate completion of employment eligibility verification (I‑9) and E‑Verify processes
Partner with Occupational Health team to ensure timely medical clearance, as required
Serve as a primary point of contact for new hires providing guidance on onboarding steps and timelines
Support staff appointment process in accordance with the bylaws of the Professional Staff of the General Hospital.
Review, verify, and maintain sensitive employee and applicant documentation in secure databases
Respond to verification of employment and staff appointment requests
Act as liaison between HR, Payroll, Credentialing, and departmental leadership to resolve onboarding and pay‑related issues
Assist with identifying process gaps, inefficiencies, or documentation discrepancies and recommend improvements
Provide backup coverage for other HR team members as needed
Participate in special projects and other HR initiatives as assigned