Human Resources Coordinator
About The Position
Coordinates onboarding of Temporary Employees, Union labor, and Independent Contractors. Onboards temp techs and union employees in Payroll system, ensures all are onboarded and I-9s are completed prior to starting work but no later than 3 days after the start date. This task must be completed with urgency to ensure that we are compliant with I-9 regs. Ensures all Paylocity fields applicable to temp techs and union employees are updated accurately. Monitors Paylocity for inactive PRN techs and union employees, terminates those that have been inactive based on criteria. Provides DocuSign links to set up Accounts Payable information for Independent Contractors (includes invoicing requirements). Reviews documents and maintains files ensuring all required documents are provided and are up to date. Maintains database and follows up on expired insurance, secures updated documents. Provides Labor Coordinators with a DO NOT WORK list until updated insurance docs are provided. Collects and reconciles invoices from contractors as soon as possible after the event. Forwards audited invoices from Labor Coordinators to AP for final payment. Other duties as assigned.
Requirements
- 3-5 years of experience covering extremely deadline driven office setting: production in film/tv a plus.
- Excellent analytical skills.
- Ability to meet tight deadlines and organize multiple changing priorities at a fast pace.
- Demonstrated skills in communication and an ability to interact with a wide range of individuals and strong personalities.
- Works within current system with an eye for improving processes, reviewing and auditing data ensuring accuracy and consistency.
- Ability to maintain complete confidentiality of all employee positions, pay, personal data, and health status.
- Full time position ability to work overtime.
Nice To Haves
- production in film/tv a plus
Responsibilities
- Coordinates onboarding of Temporary Employees, Union labor, and Independent Contractors.
- Onboards temp techs and union employees in Payroll system, ensures all are onboarded and I-9s are completed prior to starting work but no later than 3 days after the start date.
- Ensures all Paylocity fields applicable to temp techs and union employees are updated accurately.
- Monitors Paylocity for inactive PRN techs and union employees, terminates those that have been inactive based on criteria.
- Provides DocuSign links to set up Accounts Payable information for Independent Contractors (includes invoicing requirements).
- Reviews documents and maintains files ensuring all required documents are provided and are up to date.
- Maintains database and follows up on expired insurance, secures updated documents.
- Provides Labor Coordinators with a DO NOT WORK list until updated insurance docs are provided.
- Collects and reconciles invoices from contractors as soon as possible after the event.
- Forwards audited invoices from Labor Coordinators to AP for final payment.
- Other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
