Human Resources Coordinator

The Energy Coalition • Los Angeles, CA

17h • $28 - $31 • Hybrid

About The Position

TEC is seeking a proactive HR Coordinator who’s passionate about supporting people and building strong internal systems. You’ll play a key role in bringing HR projects to life and ensuring smooth day-to-day operations for our ~100 employees across CA and other states. This role is perfect for an organized, people-focused professional who enjoys working remotely, partnering across teams, and contributing to a wide range of HR initiatives. Bring your HR expertise, adaptability, and collaborative spirit to help power the systems that support our people!

Requirements

• Bachelor’s degree in Human Resources or a related field and/or HR certification preferred
• Minimum two years of HR related work experience in the areas of recruitment, training/ learning & development, benefits, and HRIS administration
• HR competence and knowledge of HR procedures
• Strong attention to detail, highly organized, and skilled at multitasking
• Ability to use discretion with confidential information
• Comfortable working in a highly visible role
• Excellent collaboration skills and ability to establish and maintain interpersonal relationships; Positive and personable demeanor
• Excellent oral and written communication skills
• Willing to take initiative and work independently, and be successful in a remote work environment
• Ability to prioritize and handle multiple tasks to support various team members
• Ability to follow established processes and adapt in real time in response to changing environments by practicing good judgment
• Strong project management skills - ability to prioritize and handle multiple competing tasks; ability to complete assignments in a thorough, accurate, and timely manner; attention to detail and follow-through
• Experience with championing a positive workplace environment, including values of diversity, equity, and inclusion
• Passion for sustainable energy and environmental conservation
• Valid driver’s license, insurance, access to a vehicle, and willingness to travel to attend meetings and events. This position may occasionally require work outside of regular business hours.
• Skilled with Microsoft Office and experience with Google Suite, including Docs, Drive, Slides, and Sheets
• Proficiency in writing and business correspondence (emails, memos, company-wide Slack posts, etc.)
• Have an active cell phone plan service
• Valid driver’s license, insurance, access to a vehicle, and willingness to travel throughout Southern California to attend meetings and events

Nice To Haves

• Experience using HRIS software (Paycom) preferred
• Experience using Applicant Tracking Systems (Trackstar Hire) preferred
• Familiarity with Zoom or similar video conferencing equipment
• Familiarity with Slack or similar communication software

Responsibilities

• Support the manager with recruitment and onboarding tasks, including posting jobs to reach candidate pools, conducting screening and coordinating interviews, verifying work history and references, responding to candidates, drafting job offer letters, tracking candidate details in ATS (Trackstar Hire)
• Support strategies to build a candidate pipeline, which may include attendance at career fairs
• Support the manager with TEC Teaches training and development activities
• Present and organize training materials for employees and explain regulations, policies, or procedures
• Actively participate and contribute to TEC Teaches learning initiatives by acting as a trainer on specific topics, providing feedback in the development of learning events/ courses, scheduling trainings, leading programming, and updating training content, as assigned
• Track and assign required employee trainings to ensure TEC remains in compliance with the law and TEC policies (harassment prevention)
• Complete new hire procedures, including organizing employee orientation, inputting employee data into HRIS, coordinating with business operations and supervisor to ensure all employee systems and equipment are set up, ensuring all necessary paperwork (I-9 and E-verify) is completed and submitted
• Conduct annual review of TEC’s employee handbook and other TEC policies to ensure compliance, propose revisions as needed
• Stay abreast of new regulations and identify impacts to TEC policies and practices, and manage change to remain in compliance
• Coordinate with TEC’s office administrator to ensure safety protocols and training are up to date
• Support the manager to run bi-weekly payroll using TEC’s HRIS
• Reconcile PTO on a regular basis
• Respond to staff questions, including time submission, expense reports, etc.
• Organize logistics for bi-weekly company-wide “TEC Talk” video conference calls
• Support “TEC-tivities” employee engagement initiatives to identify and implement activities to boost morale and employee connectivity
• Support day-to-day health benefits administration (medical, vision, dental, FSA, voluntary benefits), which includes coordination with insurance broker, updating employee data in HRIS, reviewing invoices and resolving discrepancies, and addressing employee inquiries
• Provide recommendations Manager regarding benefit plan changes
• Support TEC’s annual open enrollment, including HRIS system setup and implementation, and employee communications
• Add new enrollees to TEC’s 401(k) Plan and verify employee data accuracy
• Support the manager with leave of absence documentation in compliance with local, state, and federal laws. Tasks include coordinating directly with employees and providing necessary information; completing required paperwork and communications; evaluating leave eligibility and approvals; and coordinating with managers.
• Ensure accurate and complete employee data is input into TEC’s HRIS and maintain records on the server
• Conduct new hire setup and employee changes in HRIS
• Ensure strict adherence to employee data confidentiality and HIPAA compliance
• Support the manager with clerical duties related to performance management processes (distribution of templates, tracking completion, etc.)
• Maintain positive working relationships
• Identify problems before they arise and propose recommended action plans. Understand when to escalate issues to the appropriate party or supervisor
• Serve as a company-wide resource and representative for TEC

Benefits

• medical, dental, and vision insurance
• employer paid life insurance and long term disability
• access to employee assistance programs and behavioral health programs
• 401(k) retirement plan with employer match up to 4%
• 9/80 work schedule with 13 paid holidays and paid time off (increases with time in service)
• TEC values professional growth, and we invest time and resources into quality training for team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level