Human Services Fiscal and Grant Specialist

County of Weld•Greeley, CO

2d•$28 - $37•Onsite

About The Position

This position performs a variety of accounting and fiscal support functions that ensure accurate, timely processing of financial transactions for the Human Services Department. The role is responsible for accounts payable processing, general ledger reconciliation, grant and program accounting support, and preparing financial documentation for audits and monitoring. The position serves as a resource to the Fiscal Office by providing accurate data entry, identifying and correcting errors, and helping ensure compliance with federal, state, and county requirements. This position supports a collaborative, team oriented environment through cross training, shared workload management, and consistent communication with internal and external partners. Primary work location is at the Greeley office. Reliable, predictable attendance within department business hours of 8 a.m. to 5 p.m. Monday through Friday. This position is in-person and not eligible for regular telework options. Candidate Traits: 1. High attention to detail and accuracy in processing financial transactions, coding, and documentation. 2. Strong initiative, actively seeks solutions, identifies errors or process gaps, and takes ownership of resolving them. 3. Experienced in general ledger accounting, including multi string coding, reconciliations, and journal entries. 4. Committed to compliance and internal controls, ensuring work meets County, State, and Federal requirements. 5. Adaptable and open to process improvements, contributing ideas that strengthen accuracy, efficiency, or consistency.

Requirements

Associate's Degree in accounting or business Management OR Equivalent combination of education, training, and experience which provides the required skills, knowledge and ability for the position may be considered in lieu of the degree.
Four (4) years of full‑time business or clerical office experience. At least three (3) years must include accounting or bookkeeping work.
Candidate must have strong data entry accuracy; ability to work in multiple systems and learn new applications quickly.
Candidate must have proficiency with Microsoft Excel, Word, Outlook, and Windows.
Candidate must have the ability to read and interpret policies, procedures, and program guidelines.
Candidate must have effective written and verbal communication skills in one on one and small group settings.
Candidate must have the ability to apply mathematical concepts required for accounting functions.
Candidate must have strong analytical and problem solving skills using sound judgment.
Candidate must have the ability to work in a fast paced, high volume environment and manage stress effectively.
Candidate must have the ability to adapt to changing priorities and contribute to a team environment.
Candidate must pass criminal background check prior to employment start date.
Candidate must pass Department of Human Services background checks prior to employment start date.
Driving is essential in this position. Candidate must have a valid Driver’s License and Liability Insurance Upon Hire Required
Candidate must pass a Motor Vehicle Record (MVR) evaluation and if hired, will be subject to continuous monthly MVR monitoring throughout employment.
Candidate must provide own transportation and be willing to travel as needed to meet the essential functions of the position.
Pre-employment substance screening is required for this position.
This position is subject to a pre-employment drug screening. Employment is contingent upon successfully passing the screening in accordance with Weld County policy.

Nice To Haves

Bachelor’s Degree in Accounting or related field.
Experience in government accounting.
Experience working in a Human Services setting.
Experience using the Workday platform for financial, accounting, and/or procurement transactions.

Responsibilities

Accounts Payable and Transaction Processing – 30%
Process a wide range of invoices, including verifying totals, checking approvals, confirming non‑duplication of payments, and assigning coding.
Enter invoice data accurately into accounting systems and attach all required documentation.
Prepare, batch, and scan documents; complete quality and accuracy checks on scanned images.
Reconcile vendor statements and resolve discrepancies or outstanding invoices.
Coordinate delivery of County warrants to employees, clients, providers, and vendors when required.
Monitor and process payment requests that require non‑standard handling.
Send notifications regarding paid‑in‑full claims and wage‑assignment collections.
Conduct preliminary review and approval of invoices, purchase card transactions, and expense claims.
Process supplier contracts in accordance with required procedures and workflows.
Accounts Receivable and Transaction Processing – 20%
Record and reconcile wire deposits and apply them to the appropriate funds.
Record recovery refunds in State systems and monitor fully paid accounts; send notifications regarding paid‑in‑full claims and wage assignment collections.
Enter and validate refund information in required systems.
Serve as backup for processing daily program donations.
Research and resolve discrepancies related to incoming payments, deposits, or credits.
Maintain accurate documentation and ensure transactions comply with County and State requirements.
General Ledger, Reconciliation, and Program Accounting 20%
Review and analyze general ledger activity for assigned funds.
Identify and correct irregularities or coding errors.
Prepare journal entries and contribute to year‑end ledger close.
Record and reconcile wire deposits and apply to appropriate funds.
Assist with preparation of program budgets and budget‑to‑actual reports.
Analyze expenditures, refunds, and proper coding to prepare reimbursement requests to State, Federal, or grant funding sources.
Record adjustments needed to align County general ledger totals to program activity.
Create and maintain grant records within the countywide accounting system.
Reconcile grant or program expenditures and revenues and prepare sponsor invoices.
Compliance, Audit Support, and Documentation 15%
Research and resolve returned warrants, intercept letters, statements, demand letters, and billing notices.
Utilize Colorado Benefits Management System, Child Care, and Foster Care Systems for information verification.
Enter and validate refund information in required systems.
Participate in local, state, and federal monitoring or audits.
Compile requested documentation and respond to auditor inquiries within required timelines.
Complete audit follow‑up tasks and corrective actions when assigned.
Professionalism, Communication, and Collaboration 15%
Contribute positively to internal and external customer service interactions.
Support team productivity goals and participate in Fiscal Office workflows.
Attend relevant department meetings, trainings, and updates.
Cross‑train with teammates to provide coverage and support shared responsibilities.
Uphold Human Services policies, confidentiality requirements, and the Weld County Code of Conduct.
Engage constructively in problem solving, process improvement, and collaboration.
Additional Duties Performs other responsibilities as assigned.
Comply with all policies, procedures, and professional standards.

Benefits

Weld County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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