Legal Administrative Assistant- Litigation

Ballard Spahr LLP • San Francisco, CA

5d • $90,000 - $105,000 • Hybrid

About The Position

Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office. This role provides support to attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions. The successful candidate will be expected to train and mentor junior LAAs and LSAs. Working collaboratively with a team of LAAs, this position shares overflow responsibility and supports all timekeepers assigned to the team. This position is hybrid and offers a work schedule of 3 days a week in the San Francisco office once fully trained.

Requirements

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
• This position requires a minimum of 5 years of general litigation experience.
• A high degree of proficiency with Microsoft Office, including Word, Excel, and Outlook, is essential.
• Candidates must have experience supporting attorneys in complex litigation.
• Experience with e-filing, document management systems (such as NetDocs), and time and billing systems is required

Nice To Haves

• Elite experience is a plus.

Responsibilities

• Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents.
• E-filing in various state and federal courts, both trial and appellate.
• Creating electronic files, preparing and processing correspondence, memoranda, and complex legal documents, and performing other administrative functions.
• New client intake and file maintenance utilizing the firm's electronic records management system.
• Billing, travel coordination, and expense reimbursement.
• Interact effectively, courteously, and professionally with clients, attorneys, staff, and peers.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees