Legal Administrative Assistant

Crowley Fleck PLLP • Missoula, MT

3d

About The Position

The Legal Administrative Assistant works closely with attorneys and legal professionals in a collaborative environment. This position will provide direct support to assigned attorneys and is responsible for performing a variety of administrative and clerical support tasks to ensure high-quality service and efficient day-to-day operations. The number of attorneys supported is based on the workload of the attorneys and may increase or decrease based on the needs of the Firm.

Requirements

• Strong customer service and interpersonal skills are required to communicate effectively and professionally with all levels of personnel and external clients.
• Able to maintain strict confidentiality of client and firm information.
• Understands and implements general rules of ethical behavior applicable to legal personnel.
• Able to work in collaboration within a team and independently.
• Able to learn new skills as technology evolves.
• Possesses excellent attention to detail, follows up on projects, and follows through on deliverables.
• Able to develop and apply comprehensive planning and organizing strategies to ensure tasks and projects are appropriately prioritized and resources are used effectively and efficiently.
• Able to work under tight deadlines, handle multiple detailed tasks, and anticipate when help will be needed from department members.
• Flexible and able to respond quickly and positively to shifting demands and opportunities.
• Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
• Writes clearly and informatively, edits work for spelling and grammar, adapts communication to suit needs, presents numerical data effectively, and can read and interpret written information.
• Speaks clearly and persuasively, listens and gets clarification as needed, responds well to questions, and takes a collaborative approach in group settings.
• Able to take responsibility for work activities and personal actions, follow through on commitments, acknowledge and learn from mistakes, and recognize the impact of one’s behavior on others.
• Able to independently formulate sound decisions and select an effective course of action using available information.
• High school diploma or equivalent.
• Minimum of three years of experience in an administrative role preferred.
• Working knowledge of Microsoft Office Suite, Adobe, and other similar software.
• Must be able to read, comprehend, and follow written and verbal instructions.
• Available to work overtime as needed and approved by assigned attorneys.
• Valid driver’s license.

Responsibilities

• Maintains physical and electronic and case files.
• Opens and closes case files in accordance with firm procedures.
• Retrieves information as requested from records, email, files, and other related documents; prepares written summaries of data when needed.
• Prepares, formats, proofs, and files legal documents, contracts, briefs, motions, and pleadings as assigned.
• Schedules meetings, conferences, and depositions; maintains attorneys’ calendars with appointments, court appearances, and other deadlines as requested.
• Communicates professionally with courts, clients, opposing counsel, and other parties via phone, email, and in person.
• Assists assigned attorneys with time entry, travel arrangements, and expense reimbursements as needed.
• Performs general administrative tasks such as copying, scanning, filing, and data entry.
• Learns and adapts to new software tools, processes, and operational procedures.
• Responds to and resolves administrative inquiries and questions.
• May provide periodic backup support to other legal assistants and attorneys as needed.
• May provide periodic backup support to the receptionist’s duties as needed.
• Performs other related duties as assigned.

Benefits

• Medical, dental, and vision.
• Employer paid short and long-term disability.
• Voluntary life, accident, and critical illness.
• Flexible spending accounts.
• Vacation, sick, and personal leave.
• Paid parental leave.
• Fully vested 401(k) retirement plan with employer contributions (eligible after 1 year).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees