Legal Administrative Assistant

Faegre Drinker • Chicago, IL

1d • $32 - $39

About The Position

Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Benefits & Executive Compensation and Healthcare practice groups in our Chicago office. You will be part of a dynamic team dedicated to providing a full range of legal administrative support to the assigned timekeepers in alignment with the firm’s core values. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.

Requirements

• Ability to problem-solve
• Strong proofreading skills, ensuring accuracy and attention to detail in all written communications and documentation
• Ability to monitor, maintain, and respond to client email communications and manage the inbox efficiently
• Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate
• Willingness to be flexible with time and adjust to a changing work environment
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation
• Ability to use sound judgment and discretion in dealing with highly confidential information
• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations
• 3+ years of legal administrative experience, with a background in time entry, billing, invoicing, and calendar management
• Minimum of high school graduation or GED
• Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint)

Nice To Haves

• Experience at Am Law 50/100 firms strongly preferred
• paralegal certificate or business degree preferred
• Prior experience in either benefits & executive compensation or healthcare support roles is preferred

Responsibilities

• Handle contact with clients and external professionals
• Prepare legal documents and correspondence
• Assemble and file documents electronically
• Enter time on behalf of assigned timekeepers
• Process payment requests, and coordinate the client billing process
• Maintain client files and contact information
• Schedule meetings, conference calls, depositions, court hearings, and travel arrangements
• Other administrative tasks, as assigned

Benefits

• Flexible working environment for work-life success
• Opportunity to participate in firm-sponsored volunteer events
• Wellness programming with personalized content and activities
• Professional environment and the opportunity to work with experts at the top of their fields
• Variety of health plan options, as well as dental, vision and 401(k) plans
• Generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees