Legal Administrator

Patenaude & Felix, APC•San Diego, CA

3d•Onsite

About The Position

Are you an experienced administrative professional looking to take your career to the next level? Patenaude & Felix, APC is seeking a full-time Legal Administrator to provide advanced administrative support to our headquarters and CEO. This role offers competitive pay, excellent benefits, and a collaborative work environment where your expertise and contributions are valued. Who We Are Since 1991, Patenaude & Felix, APC has grown into a multi-state civil litigation firm representing Fortune 500 clients across Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, Washington, and Colorado. Recognized for our professional and ethical standards, we value our dedicated team and are committed to investing in their growth and success. What We Offer Health, dental, vision, and life insurance 401(k) plan with company match Paid time off and company holidays Opportunities for career growth within a well-established multi-state firm Collaborative and engaging team environment Your Role: Key Responsibilities

Requirements

Paralegal Certification, Legal Studies, or related field
5 or more years of progressively responsible administrative experience, preferably at least 5 years supporting an in-house legal department or law firm
Strong understanding of legal terminology, documents, and corporate processes
Exceptional written and verbal communication skills
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Experience with contract management systems, e-billing platforms, or legal document management software
Excellent organizational skills and attention to detail
Ability to prioritize multiple projects and meet tight deadlines
High level of discretion, professionalism, and sound judgment

Responsibilities

Provide administrative support to attorneys and legal staff, including managing calendars, scheduling meetings, hearings, and tracking deadlines.
Prepare, format, and proofread legal documents, reports, presentations, and correspondence.
Maintain and organize case files, corporate records, and legal documentation (electronic and physical).
Coordinate court filings, e-filing, contract review processes, and monitor key deadlines such as renewals, compliance filings, and litigation timelines.
Communicate with clients, courts, vendors, and outside counsel as needed.
Assist with billing, invoice processing, legal spend tracking, and expense reports.
Support compliance, audit, corporate governance, and risk management initiatives.
Oversee general office operations including supplies, equipment maintenance, vendor coordination, and office organization.
Assist with meetings, office events, and special projects while maintaining discretion with sensitive information.
Provide guidance to junior administrative staff and support onboarding/offboarding processes.