Manager, Leadership Activation Events & Special Projects

Advocate Health and Hospitals Corporation • Charlotte, NC

8d • $51 - $77 • Remote

About The Position

Responsible for the planning and execution of select enterprise events and programs—including virtual, hybrid, and in‑person experiences—that activate leaders and teammates. Support special project delivery by developing project plans, guiding timelines, tracking deliverables, and facilitating strong cross‑functional coordination. Handle end‑to‑end logistics for events: asset creation, registration, invitations, vendor collaboration, speaker vetting, travel arrangements, production elements, and onsite support. Partner with internal teams to ensure content, materials, communications and event flow are seamless, on‑brand, and aligned with strategic objectives. Develop and cultivate strong working relationships with external vendors, venues, and partners to support high‑quality execution. Coordinate production elements such as slides, video, graphics, and A/V to ensure smooth technical execution. Support the creation of run‑of‑show documents, scripts, and speaker preparation materials. Assist with budget planning and tracking for events and projects, ensuring efficient use of resources. Track timelines, deliverables, and forecasting to maintain cost‑effective execution practices. Support the development and rollout of communication plans that drive clarity, participation, and engagement. Collaborate with Communications teams to create and distribute event‑related materials such as invitations, signage, pre‑work, and post‑event follow‑ups. Maintain and update the Leadership Resource Site, ensuring files, videos, and assets remain accurate and accessible. Contribute to the development of surveys and feedback tools to measure event effectiveness and leader sentiment. Review insights to identify opportunities for improvement and apply industry best practices in event design, logistics, and participant engagement. Build strong partnerships with cross-functional teams, senior leader offices, and executive assistants. Serve as a responsive and collaborative partner to internal and external stakeholders to ensure aligned, well‑coordinated experiences.

Requirements

• Bachelor’s degree in communications, marketing, advertising, or other business-related fields, or bachelor’s degree combined with relevant experience.
• Typically requires at least 5+ years of experience in communications, marketing, or other business-related fields.
• Demonstrated experience in people leadership, project management or administrative roles with exposure to cross-functional teams and collaborative environments.
• Proven ability to manage multiple priorities, communicate effectively, and contribute to strategic initiatives
• Strong organizational and project management skills with the ability to manage multiple events simultaneously.
• Comfortable working with senior leaders and across departments and businesses to bring a calm demeanor and coordinated approach to company issues, balancing competing perspectives and the needs of stakeholders at all levels.
• Excellent interpersonal and communication abilities.
• Ability to support strategic planning and help translate goals into actionable project plans.
• Skilled in vendor management, contract coordination, and budget tracking.
• Creative problem‑solver with strong attention to detail and event experience design.
• Thrives in a fast‑paced environment; adaptable and comfortable with shifting priorities.
• Proficiency in Microsoft Office, Teams, SharePoint, and event/project management tools.
• Ability to guide contractors, junior staff, or event volunteers as needed (non‑formal people leadership).

Responsibilities

• Responsible for the planning and execution of select enterprise events and programs—including virtual, hybrid, and in‑person experiences—that activate leaders and teammates.
• Support special project delivery by developing project plans, guiding timelines, tracking deliverables, and facilitating strong cross‑functional coordination.
• Handle end‑to‑end logistics for events: asset creation, registration, invitations, vendor collaboration, speaker vetting, travel arrangements, production elements, and onsite support.
• Partner with internal teams to ensure content, materials, communications and event flow are seamless, on‑brand, and aligned with strategic objectives.
• Develop and cultivate strong working relationships with external vendors, venues, and partners to support high‑quality execution.
• Coordinate production elements such as slides, video, graphics, and A/V to ensure smooth technical execution.
• Support the creation of run‑of‑show documents, scripts, and speaker preparation materials.
• Assist with budget planning and tracking for events and projects, ensuring efficient use of resources.
• Track timelines, deliverables, and forecasting to maintain cost‑effective execution practices.
• Support the development and rollout of communication plans that drive clarity, participation, and engagement.
• Collaborate with Communications teams to create and distribute event‑related materials such as invitations, signage, pre‑work, and post‑event follow‑ups.
• Maintain and update the Leadership Resource Site, ensuring files, videos, and assets remain accurate and accessible.
• Contribute to the development of surveys and feedback tools to measure event effectiveness and leader sentiment.
• Review insights to identify opportunities for improvement and apply industry best practices in event design, logistics, and participant engagement.
• Build strong partnerships with cross-functional teams, senior leader offices, and executive assistants.
• Serve as a responsive and collaborative partner to internal and external stakeholders to ensure aligned, well‑coordinated experiences.

Benefits

• Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
• Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance
• Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager