Manager, Strategic Sourcing

Yale New Haven Health•New Haven, CT

About The Position

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day. Under the direction of Director, Strategic Sourcing, responsible for managing the activities of a Strategic Sourcing team within Corporate Supply Chain. Responsible to be the primary Strategic Sourcing support for a minimum of one Strategic Sourcing POD. In addition to ownership of one or more PODs, this position is responsible for coordinating contracting and procurement team activities of Yale New Haven Health System. Ensure Strategic Sourcing staff are prepared for each Non Labor Committee (NLC) meeting and that all follow-up items are handled in a professional and timely manner. Serve in a leadership role at the Non Labor Committee meetings with other management staff from across the Health System to advance the organizational goals; inclusive of standardization, reduction of variation and appropriate utilization. Maximize overall contract coverage on all products and services purchased by the sites by ensuring access of Yale New Haven Health System agreements, Northeast Purchasing Coalition (NPC) and Group Purchasing Organization (GPO) agreements. EEO/AA/Disability/Veteran

Requirements

Bachelor's Degree in business administration, health services or related field required.
Minimum of five to seven years' experience in a supply chain management setting required and healthcare experience.
Strong supervisor experience is essential.
Excellent negotiation skills is a must.
Experience with formal RFP development, team and individual negotiations, complex financial and non-financial analysis, and contract development.
Experience compiling data and information into clear and concise presentation material and facilitating groups to consensus.
Experience in managing customer expectations.
Ensure all activities are in compliance with Hospital and Health System policies.
Ensure the team is operating at a high level of ethical standard and efficiency; utilizing process improvement techniques where appropriate.
Responsible for managing the Project Specialists and Contract Specialists on the team to assure appropriate communications to YNHHS entity management and clinical customers.
Interacts daily with peers and subordinates, as well as with YNHHS management and staff, clinicians and physicians, corporate compliance, legal and human resources.
Interacts with external contacts including YNHHS business partners.

Nice To Haves

Master's preferred.
Experience in finance and /or clinical setting also desirable.
Certified Materials & Resource Professional (CMRP) or equivalent & relevant professional certification (Six Sigma, APICS CPIM or CSCP, etc.) preferred
Comprehensive understanding of advanced procurement techniques, including contract negotiation, competitive bidding, material Use Evaluation, value analysis, comparative costing and multi -facility product standardization.
Excellent program management skills, specifically in developing and maintaining system programs.
Lean or Six Sigma certified is a plus.
Accomplished in implementation of expense reduction programs including equipment maintenance, capital equipment selection and technology assessment, consumable product evaluation, including physician and clinical staff coordination.
Good communication and presentation skills.
Experienced in facilitating multi-disciplinary groups.
Familiar with spreadsheet, database and materials management computer applications.
Working knowledge of general ledger and accounts payable principles and applications.
Firm grasp of principles of finance, capital assets management, analytics, and cost reporting.
Good team building, task force development and problem analysis and resolution skills.
Self-motivated with good time management skills.
Must be goal-oriented and flexible.
Excellent supervisory skills with solid understanding of principles of empowerment, motivation and staff development.

Responsibilities

Responsible for supporting the daily operations, cost savings activities, documentation and customer service of the Strategic Sourcing team. This includes developing an annual contract plan for the team and meeting targets set forth by Supply Chain leadership. The position is responsible for the improvement of contracting metrics established by Supply Chain leadership to improve operations. Metrics include, but not limited to measurement of contract performance, contracted vs. non-contracted %, project completion, savings and customer service. This person will lead and manage many aspects of the daily work of their team.
Responsible to monitor and develop in conjunction with contracts staff the negotiation strategies to ensure the best possible outcome for the Health system.
Responsible to attend and, at times, lead discussions in the system wide Non Labor Committee meetings. Responsible to report back and assist in identifying barriers and solutions related to the overall effectiveness and progress of these system wide committees. Responsible to incorporate clinical feedback from the Value Analysis team in Supply Chain and clinicians system-wide into the contracting process.
Responsible to incorporate and coordinate the Northeast Purchasing Coalition (NPC) contract plan into the Non Labor Committee agendas and the YNHHS contract plan.
Responsible for the infrastructure build, maintenance and optimization of the appropriate technologies as it relates to strategic sourcing (i.e. INFOR contract manager, SmartSheet, TractManager, etc.).
Responsible for working with management team on the improvement of the end-to-end system speed and efficiency of the contracting process
This position is responsible for working with management team on establishing valid performance measures in order to ensure that the department has an accurate assessment of all activities.
Ensure compliance with all contracting / sourcing and procurement operations expectations, including activities, processes, KPI?s and policies as developed by the Strategic Sourcing leadership team
Responsible for coordinating Clinical and/or Non Clinical contracting and procurement activities within POD
Maximize overall contract coverage on all products and services purchased by the sites
Mentor and manage all POD staff in accordance with standards of professional behavior
Accountable for coaching, guiding and mentoring staff to improve the efficiency of the team?s performance and to facilitate their professional development including timely orientation and performance reviews
Provides vision and leadership to staff in a collaborative environment that offers job satisfaction, recognition and stimulates innovative thinking to accomplish goals and objectives
Leads by example, successfully demonstrating the personal attributes defined in the Yale New Haven Health System Mission, Vision and Values and Standards of Professional Behavior
Meets team financial objectives by forecasting requirements; assisting in preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions
Understands and takes full advantage of GPO and NPC contracts and offerings where appropriate.
Participation in regional and national supply chain groups to ensure Yale New Haven Health System is fully informed on leading practices in the health care supply chain
Other activity responsibilities as they arise by Director of Strategic Sourcing.