Office Administrator - Part-Time

InspireMD • Miami, FL

1d • Onsite

About The Position

Join our growing Medical Device company as an Office Administrator and become an essential part of our dynamic team. In this role, you'll support our day-to-day office operations by performing a variety of clerical and administrative tasks. You'll be the backbone of our office, ensuring smooth operations and creating a welcoming environment for both team members and clients. If you're highly adaptable, detail-oriented, and eager to make an impact, we'd love to meet you. This is a fantastic opportunity to join a growing Medical Device company where your contributions will be directly valued. You'll work in a collaborative, fast-paced environment where your organizational skills and can-do attitude will help shape our company culture. If you're someone who thrives on variety, enjoys supporting a team, and takes pride in keeping operations running smoothly, this role is perfect for you.

Requirements

• At least 2 years of experience in an administrative or similar environment, with experience wearing multiple hats
• High School Diploma (Associates degree preferred)
• Experience establishing vendor purchase orders and managing invoicing
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) with strong technical skills
• Strong communication skills, both written and verbal
• Detail-oriented with the ability to manage multiple tasks and meet deadlines
• Ability to work independently and collaboratively in a small team environment

Responsibilities

• Be highly adaptable and eager to jump in wherever needed, supporting daily operations and cross-team initiatives to keep the business moving during periods of rapid change
• Provide a welcoming environment to clients by preparing the conference room prior to meetings, greeting visitors, and notifying appropriate team members of their arrival
• Manage the kitchen break room by ordering and stocking groceries, maintaining the coffee maker, cleaning and organizing dishes, and ensuring the space remains organized and inviting
• Accept and distribute mail and packages promptly and accurately
• Maintain office supply inventory and complete order requests as needed to keep operations running smoothly
• Support staff projects as needed, including preparing PowerPoint presentations, organizing data into Excel spreadsheets, and obtaining meeting minutes

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED