Office Administrator (Part-time)

Barge Design Solutions•Hoover, AL

1d•Onsite

About The Position

Barge Design Solutions is seeking a part-time Office Administrator to be the heartbeat of our Birmingham office. This isn't just an administrative role — it's the face and energy of our team. We're a close-knit group that works hard and genuinely enjoys being together, and we're looking for someone who's excited to be part of that culture and help it thrive.

Requirements

High School diploma or GED required; Bachelor's degree preferred.
2–5 years of relevant office administration experience.
Proficient in Microsoft Office Suite.
Detail-oriented with strong follow-through.
A connector by nature — someone who enjoys building relationships, creating a positive atmosphere, and making the office a place people love to be.

Responsibilities

Provides front desk management by greeting guests and visitors warmly, creating a welcoming first impression, and directing inquiries to appropriate staff.
Distributes routine office email communications, sorts and distributes traditional mail, and facilitates distribution of packages and company documents through Barge's third-party system in a timely and reliable manner.
Acts as the local contact for inbound calls — answering, providing general information, and directing calls to the right people.
Ensures printers, conference rooms, and office supplies are well-stocked and organized.
Maintains a clean, inviting office environment across print and supply rooms, storage, meeting areas, conference rooms, coffee bars, and the cafeteria.
Assists in planning and executing office events and special projects, including logistics, A/V setup, and vendor coordination — bringing energy and creativity to making these moments memorable for the team.
Communicates event plans clearly to the appropriate audience.
Coordinates with vendors for deliveries and material storage.
Submits accounts payable invoices to Accounting.
Provides additional administrative support for special projects as needed.