Temporary Part Time Office Coordinator

ReachMobi•Bonita Springs, FL

7d•Onsite

About The Position

ReachMobi is seeking a part time Office Coordinator to support our Bonita Springs, Florida office during a 12-week maternity leave coverage period . This role helps ensure the office runs smoothly day to day by maintaining an organized, welcoming, and well-functioning workspace for our team. This position includes administrative support, coordinating office needs, managing catering, and helping maintain a clean and organized office environment. The Office Coordinator will work closely with leadership and HR to support office operations and employee experience. This position will report to the Sr. HR Director. Ideal for someone between roles, returning to the workforce, or seeking a short term flexible position.

Requirements

2+ years of experience in an administrative, office support, or coordinator role
Experience in a professional office environment preferred
Comfortable using Microsoft Office (Outlook, Word, Excel, PowerPoint)
Organized: Able to manage multiple tasks and keep the office running smoothly
Friendly & Approachable: Enjoys interacting with people and creating a welcoming environment
Reliable: Takes ownership of responsibilities and follows through
Adaptable: Comfortable supporting a variety of tasks as needs arise
Resourceful: Able to solve problems and figure things out independently

Nice To Haves

Experience in startup, tech, or fast paced environments is a plus but not required

Responsibilities

Maintain an organized, welcoming, and functional office environment
Ensure desks, meeting spaces, whiteboards, equipment, and shared spaces are tidy and well maintained
Perform light office upkeep such as wiping surfaces, organizing common areas, loading/unloading the dishwasher, and keeping kitchen areas clean
Order and maintain office supplies, snacks, and kitchen inventory
Set up new employee workstations including desks, name tags, and welcome packets
Coordinate with IT to ensure computers, monitors, and phones are ready for new hires
Manage key card access for employees
Assist remotely with administrative support for the Philadelphia office as needed
Coordinate catering orders approximately three times per week
Set up and clean up catered meals
Keep kitchen areas stocked and organized including coffee machines, refrigerator, and dishwasher
Maintain a weekly supply list for office and kitchen needs
Greet visitors, candidates, and vendors in a professional and friendly manner
Answer and direct incoming calls when needed
Help maintain a positive and welcoming office atmosphere for employees and guests
Assist with planning small team events, lunches, and office activities
Partner with HR and recruiting to support employee engagement initiatives
Help maintain the overall look and feel of the office including décor and common spaces
Sort and distribute incoming mail and packages
Assist with travel coordination including booking flights, hotels, and rental cars when requested
Maintain office files and assist with document organization
Track and support basic office facility expenses and purchases
Assist with occasional special projects as needed