Temporary Part Time Office Coordinator
About The Position
ReachMobi is seeking a part time Office Coordinator to support our Bonita Springs, Florida office during a 12-week maternity leave coverage period. This role helps ensure the office runs smoothly day to day by maintaining an organized, welcoming, and well-functioning workspace for our team. This position includes administrative support, coordinating office needs, managing catering, and helping maintain a clean and organized office environment. The Office Coordinator will work closely with leadership and HR to support office operations and employee experience. This position will report to the Sr. HR Director. Ideal for someone between roles, returning to the workforce, or seeking a short term flexible position.
Requirements
- 2+ years of experience in an administrative, office support, or coordinator role
- Experience in a professional office environment preferred
- Comfortable using Microsoft Office (Outlook, Word, Excel, PowerPoint)
Nice To Haves
- Experience in startup, tech, or fast paced environments is a plus but not required
Responsibilities
- Maintain an organized, welcoming, and functional office environment
- Ensure desks, meeting spaces, whiteboards, equipment, and shared spaces are tidy and well maintained
- Perform light office upkeep such as wiping surfaces, organizing common areas, loading/unloading the dishwasher, and keeping kitchen areas clean
- Order and maintain office supplies, snacks, and kitchen inventory
- Set up new employee workstations including desks, name tags, and welcome packets
- Coordinate with IT to ensure computers, monitors, and phones are ready for new hires
- Manage key card access for employees
- Assist remotely with administrative support for the Philadelphia office as needed
- Coordinate catering orders approximately three times per week
- Set up and clean up catered meals
- Keep kitchen areas stocked and organized including coffee machines, refrigerator, and dishwasher
- Maintain a weekly supply list for office and kitchen needs
- Greet visitors, candidates, and vendors in a professional and friendly manner
- Answer and direct incoming calls when needed
- Help maintain a positive and welcoming office atmosphere for employees and guests
- Assist with planning small team events, lunches, and office activities
- Partner with HR and recruiting to support employee engagement initiatives
- Help maintain the overall look and feel of the office including décor and common spaces
- Sort and distribute incoming mail and packages
- Assist with travel coordination including booking flights, hotels, and rental cars when requested
- Maintain office files and assist with document organization
- Track and support basic office facility expenses and purchases
- Assist with occasional special projects as needed
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
No Education Listed
