Office Coordinator (part time)

Janes•Arlington, VA

7d•Hybrid

About The Position

Janes empowers military, government, and defense leaders to act with confidence in an increasingly complex world. Our trusted defense, security, and geopolitical information delivered through seamless digital platforms and system integrations—turns overwhelming data into clear, actionable intelligence and insight. By filling critical information gaps, Janes helps customers analyze threats, accelerate decisions, and stay ahead of emerging challenges. Job Purpose Janes is searching for an experienced, proactive, and people‑focused Office Coordinator to support the smooth daily running of our Arlington, VA office. This is a fantastic opportunity for someone who thrives in a varied role, enjoys being the go‑to person for colleagues, and is looking for a flexible part‑time schedule (Monday–Thursday, 8:30–15:00). You’ll be at the heart of our office operations—creating a welcoming environment, keeping things running efficiently, and supporting our teams so they can do their best work. How you will contribute at Janes: As our Office Coordinator, you’ll play a key role in ensuring the office is organised, well‑maintained, and ready to support both employees and visitors.

Requirements

1+ years of relevant experience
Strong multitasking skills and the ability to communicate clearly with employees at all levels
Excellent customer service and communication skills
Good knowledge of MS Office
Strong attention to detail and organisational skills
Professionalism, discretion, and the ability to maintain confidentiality

Responsibilities

Keeping shared spaces—including the kitchen, lobby, and meeting rooms—tidy, stocked, and running smoothly
Managing conference centre bookings and preparing rooms for meetings, including furniture, equipment, food, and beverages
Collecting, sorting, and distributing mail and packages
Assisting employees with outgoing mail and package preparation
Creating visitor passes for new employees, guests, and vendors
Ordering business cards, office supplies, and kitchen supplies
Monitoring and replenishing copier/printer paper
Ensuring office equipment is working properly and coordinating repairs when required
Partnering with building management and external vendors for maintenance needs
Supporting the leadership team with administrative tasks such as travel arrangements and expenses
Acting as the primary administrator for our travel booking system