Payroll & Benefits Coordinator

HireNow Staffing•Hackensack, NJ

9d•$65,000 - $110,000•Hybrid

About The Position

HireNow Staffing is acting as a direct placement partner for a respected regional law firm seeking a Payroll & Benefits Coordinator to join its New Jersey office. This role is responsible for the accurate, timely processing of payroll and the day-to-day administration of employee benefits. The ideal candidate brings strong technical payroll knowledge, a high level of discretion, and the ability to manage sensitive information with professionalism. This position is well suited for someone who values stability, accuracy, and long-term growth within a structured professional services environment. Only candidates with demonstrated job longevity and consistent career progression will be considered. Temporary, contract-heavy, or frequently changing work histories will not align with this opportunity.

Requirements

Associate degree in Accounting, Finance, Business Administration, or related field (or equivalent hands-on experience)
2+ years of payroll processing experience in a professional environment
Working knowledge of ADP Workforce Now payroll and benefits modules
Proficiency in Microsoft Excel, including formatting, validation, and data accuracy checks
Strong understanding of payroll laws, wage and hour compliance, and tax regulations
Exceptional attention to detail, accuracy, discretion, and integrity
Demonstrated resume stability and job longevity
Must be authorized to work in the U.S. — no visa sponsorship
Candidates must have reliable means of travel.

Nice To Haves

Multi-state payroll exposure
Understanding of general ledger and accounting coordination
Payroll certification (FPC or CPP)
Prior experience in a law firm or professional services organization

Responsibilities

Manage end-to-end payroll processing within ADP Workforce Now , including data imports, audits, reconciliations, and approvals
Verify timecards, hours worked, overtime calculations, and leave accruals
Review payroll registers and validate all payroll data prior to submission
Administer benefits programs, including new enrollments, employee changes, and ongoing support
Provide clear benefits guidance and counseling to employees as needed
Ensure payroll and benefits processes remain compliant with federal, state, and local regulations
Process garnishments, wage assignments, deductions, and related documentation
Assist with quarterly and annual payroll tax filings and reconciliations
Support year-end payroll responsibilities, including W-2 preparation and audit coordination
Respond to employee payroll and benefits inquiries with professionalism and urgency
Maintain strict confidentiality of payroll records, personal data, and benefits information
Support onboarding related to payroll setup, benefits elections, and timekeeping systems
Maintain accurate payroll system updates for employee changes and reporting needs
Reconcile payroll accounts and partner with Finance on general ledger postings
Collaborate with HR and IT to resolve payroll system issues and support process enhancements
Review monthly premium statements for medical, life, and other benefit plans
Maintain relationships with insurance carriers and brokers to ensure accurate enrollments and timely issue resolution