Practice Management Administrator

Ballard Spahr•Philadelphia, PA

3d•$80,000 - $100,000•Hybrid

About The Position

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.' The Practice Management Administrator (PMA) supports the Real Estate department’s Director of Practice Management (DPM) and Department Chair (DC) with the daily business operations of the department and its practice groups across all the firm’s offices. Responsibilities include personnel matter management; new matter approval and management; policy enforcement; revenue collection; budgeting and expense management; integration; and implementation of core training programs. This hybrid position offers a work schedule of 3 days a week in the office if you are located near Philadelphia, Baltimore, Washington, D.C., Salt Lake City or Minneapolis. Why Join Us? Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership. Professional Development: Take advantage of continuous learning opportunities and avenues for career growth. Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds. Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Requirements

Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
Communication: Strong verbal and written communication abilities.
Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
Bachelor’s degree and 5+ years’ work experience in a law firm operations or related business roles.
Proficiency in Microsoft Office, particularly Excel and PowerPoint, experience with Document Management a plus.
Judgment and discretion, and ability to maintain confidence.
Facility with technology and process management.
Demonstrated organizational skills, strong verbal and writing skills, strong interpersonal skills, and strong problem-solving skills and creativity.
Regular and predicable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed.

Responsibilities

Oversee the assembly and dissemination of monthly metrics to track productivity of lawyers and practice groups, including the management of changes to automated reporting processes WITH Accounting and HR; provides monthly analysis to DPM and DC.
Serve as contributing member of the second and fourth quarter collection campaigns.
Manage new matter intake, including compliance with firm policies and conferring with the DPM and DC, as necessary.
Provide ad hoc financial analyses to the DPM and DC.
Train administrative staff on department procedures related to expense management and financial reporting metrics.