Procurement Coordinator

Community Family Advocates • Pittsburgh, PA

3d

About The Position

The mission of the Allegheny County Department of Human Services (OHS) is to improve the health and well-being of the County's most vulnerable residents. OHS contracts with a wide range of organizations and individuals to provide quality human services to clients. The Procurement Coordinator will support DHS's mission by facilitating a competitive solicitation process that selects providers that will contract with OHS to provide new or updated services with the intention of continually improving the quality, equity and reach of human services in Allegheny County. This is not a traditional supply chain position or government procurement position. Instead, the Procurement Coordinator is a crucial part of the human services system who procures quality service providers on behalf of Allegheny County residents. In DHS's competitive solicitation process, fairness and transparency are essential. This Coordinator must be committed to public service and have a diverse set of skills-we are looking for a highly adaptable and collaborative person who can write, plan, analyze, organize, and coordinate projects. When applying to the position, be sure to use your cover letter to address why you are interested in the position and your relevant skills and experiences. The Procurement Coordinator reports to the Procurement Manager and supports this manager and the program office deputy directors and other staff in the competitive solicitation process that includes Requests for Proposals (RFPs), Requests for Qualifications (RFQs) and Requests for Interest or Information (RFls). Providers submit a response to one of these solicitations, and a diverse evaluation committee made up of OHS representatives and external stakeholders evaluate the responses and choose the best provider for the service.

Requirements

• Demonstrated commitment to or interest in public service, local government and/or human services
• Personal and professional commitment to anti-racism
• Ability to clearly communicate (written/verbal) with diverse audiences and to work in teams
• Ability to deliver high-quality work products with limited levels of supervision, within required time frames, using a very collaborative approach
• Ability to maintain a high degree of flexibility while consistently focusing on DHS's mission, strategic initiatives and high standards
• Ability to facilitate decisions that serve Allegheny County residents
• Willingness and ability to learn and respond quickly on subject areas within the human services field
• Ability to listen to and respect people with varied experiences; sensitivity to cultural diversity in the workplace and toward clients
• Outstanding project management, planning and organizational skills
• Demonstrated skill in analyzing complex information and presenting results in a professional and accessible manner
• Ability to establish and sustain internal and external relationships and to collaborate with other organizations and individuals
• Consistently able to exercise sound judgment
• Demonstrated ability to set priorities and accomplish a wide variety of tasks
• Strong computer literacy
• Ability to sit at a computer for long periods (2 plus hours) and traverse the building carrying up to 10 pounds (files, books, etc.)
• Master's degree from an accredited college/university in a field related to human services or Bachelor's degree from an accredited college/university in a field related to human services, plus 2 years relevant work experience.
• Any equivalent combination of education and experience which meets the required knowledge, skills and abilities.

Responsibilities

• Coordinating the evaluation of solicitation responses, including facilitating evaluator orientation sessions, consensus meetings with evaluators and oral presentations with proposing agencies
• In partnership with subject matter experts and support and administrative offices, drafting, editing and publicizing RFPs, RFQs and RFls
• Working with OHS fiscal and contracting units to facilitate the competitive solicitation and contracting processes
• Serving as the point of communication with organizations submitting solicitation responses
• Assisting with efforts to develop and refine the competitive solicitation process at OHS
• Promoting best practices for a fair and transparent competitive solicitation process for DHS
• Working on additional projects outside the competitive solicitation process

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level