Procurement Coordinator

Community Family Advocates • Pittsburgh, PA

4d

About The Position

The mission of the Allegheny County Department of Human Services (OHS) is to improve
the health and well-being of the County's most vulnerable residents. OHS contracts with a
wide range of organizations and individuals to provide quality human services to clients.
The Procurement Coordinator will support DHS's mission by facilitating a competitive
solicitation process that selects providers that will contract with OHS to provide new or
updated services with the intention of continually improving the quality, equity and reach of
human services in Allegheny County.

This is not a traditional supply chain position or government procurement position. Instead,
the Procurement Coordinator is a crucial part of the human services system who procures
quality service providers on behalf of Allegheny County residents. In DHS's competitive
solicitation process, fairness and transparency are essential. This Coordinator must be
committed to public service and have a diverse set of skills-we are looking for a highly
adaptable and collaborative person who can write, plan, analyze, organize, and coordinate
projects. When applying to the position, be sure to use your cover letter to address why you
are interested in the position and your relevant skills and experiences.

The Procurement Coordinator reports to the Procurement Manager and supports this
manager and the program office deputy directors and other staff in the competitive
solicitation process that includes Requests for Proposals (RFPs), Requests for
Qualifications (RFQs) and Requests for Interest or Information (RFls). Providers submit a
response to one of these solicitations, and a diverse evaluation committee made up of OHS
representatives and external stakeholders evaluate the responses and choose the best
provider for the service.

About Allegheny County Department of Human Services (DHS)
In Allegheny County, we appreciate people who think big, act boldly, and care about making
a difference. You don't have to be from here to feel at home, or to make your mark. With
only 1.3 million people in the County, it is small enough for motivated people to get things
done. Allegheny County's Department of Human Services (OHS) is a perfect place to get
things done that directly affect people in need in a positive and lasting way. We help
children grow up safer and healthier, older adults remain able to live independently, and
neighborhoods to thrive. Our mission is to improve the health and well-being of people in
Allegheny County.

OHS is the largest agency in Allegheny County government, with a budget of nearly $1
billion. OHS serves over 200,000 people a year through services that include: Protecting
children and youth from abuse and neglect and preventing future occurrences of
maltreatment; improving child wellness through family support, home visiting, early
intervention and in-home services; providing treatment for behavioral health issues such as
substance use disorders and mental illness; managing the care of adults with intellectual
disabilities; preventing unnecessary nursing home stays; and services that prevent
homelessness and provide shelter and housing for families and individuals.

Why DHS?
• It is innovative. Most recently, the national attention and awards we've gotten are for
how OHS integrates data and uses them to improve the safety and well-being of
children through tools that support front-line staff in making decisions (using
predictive analytics).
• OHS is diverse, but we strive to be even more inclusive. Our director has made it his
top priority that OHS is "the kind of place where a diverse group of talented people
want to come, grow, and do their best work." This includes equity in hiring and
advancement, as well as in unleashing the creativity and ideas of staff at every level
of OHS.
• It has strong, assertive leaders. We do not hire yes-people.
You can make a big impact here. We stand out as one of the best human services
organizations in the country. But we need problem-solvers, innovators, and terrific leaders
to make sure we are smart in how we use our funding so that we reach the people who
most need our help to make their lives better.
"DHS strives to be the kind of place where a diverse mix of talented people want to
come to grow and do their best work."
-From the organization's statement on Equity and Inclusion

Requirements

• Demonstrated commitment to or interest in public service, local government and/or human services
• Personal and professional commitment to anti-racism
• Ability to clearly communicate (written/verbal) with diverse audiences and to work in teams
• Ability to deliver high-quality work products with limited levels of supervision, within required time frames, using a very collaborative approach
• Ability to maintain a high degree of flexibility while consistently focusing on DHS's mission, strategic initiatives and high standards
• Ability to facilitate decisions that serve Allegheny County residents
• Willingness and ability to learn and respond quickly on subject areas within the human services field
• Ability to listen to and respect people with varied experiences; sensitivity to cultural diversity in the workplace and toward clients
• Outstanding project management, planning and organizational skills
• Demonstrated skill in analyzing complex information and presenting results in a professional and accessible manner
• Ability to establish and sustain internal and external relationships and to collaborate with other organizations and individuals
• Consistently able to exercise sound judgment
• Demonstrated ability to set priorities and accomplish a wide variety of tasks
• Strong computer literacy
• Ability to sit at a computer for long periods (2 plus hours) and traverse the building carrying up to 10 pounds (files, books, etc.)
• Master's degree from an accredited college/university in a field related to human services or Bachelor's degree from an accredited college/university in a field related to human services, plus 2 years relevant work experience.
• Any equivalent combination of education and experience which meets the required knowledge, skills and abilities.

Responsibilities

• Coordinating the evaluation of solicitation responses, including facilitating evaluator orientation sessions, consensus meetings with evaluators and oral presentations with proposing agencies
• In partnership with subject matter experts and support and administrative offices, drafting, editing and publicizing RFPs, RFQs and RFls
• Working with OHS fiscal and contracting units to facilitate the competitive solicitation and contracting processes
• Serving as the point of communication with organizations submitting solicitation responses
• Assisting with efforts to develop and refine the competitive solicitation process at OHS
• Promoting best practices for a fair and transparent competitive solicitation process for DHS
• Working on additional projects outside the competitive solicitation process

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level