Program Coordinator I
About The Position
Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for the Electrical & Computer Engineering ( ECE ) department within the School of Engineering. The Program Coordinator I reports to the Department Administrator Supervisor. Among the key duties of this position are the following: Provides administrative support to the Department Chairman, Graduate Director, Department Administrator, and faculty for the largest department in the School of Engineering. Performs daily administration of all graduate activities including admissions, registration issues, TA/GA appointments, etc.; organizes, coordinates, and oversees daily academic advising operations and ongoing projects. Coordinates logistics for MS and Ph.D. exams, qualifying and final exams, proposal presentations, and thesis defenses. Maintains and updates the graduate website, announcing internships and events. Assists with database and record management and maintaining program information. Participates in the development of new programs and initiatives in student advising and international programs. Provides academic advising to incoming international students during their transitional period. Investigates and resolve or recommend solutions to issues related to graduate student cases, scheduling or registration conflicts, student matters, etc. Prepares data and information used in annual reports, surveys, statistics, etc. Performs other duties as assigned. Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Nice To Haves
- Proficient in Microsoft Word, Excel, Outlook, OneDrive, and Sharepoint.
Responsibilities
- Provides administrative support to the Department Chairman, Graduate Director, Department Administrator, and faculty
- Performs daily administration of all graduate activities including admissions, registration issues, TA/GA appointments, etc.
- Organizes, coordinates, and oversees daily academic advising operations and ongoing projects
- Coordinates logistics for MS and Ph.D. exams, qualifying and final exams, proposal presentations, and thesis defenses
- Maintains and updates the graduate website, announcing internships and events
- Assists with database and record management and maintaining program information
- Participates in the development of new programs and initiatives in student advising and international programs
- Provides academic advising to incoming international students during their transitional period
- Investigates and resolve or recommend solutions to issues related to graduate student cases, scheduling or registration conflicts, student matters, etc.
- Prepares data and information used in annual reports, surveys, statistics, etc.
- Performs other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
