Program Coordinator I

Rutgers University•New Brunswick, NJ

About The Position

Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the School of Arts and Sciences. The Program Coordinator I provides program oversight primarily, but not exclusively, to the SAS – Sociology Graduate Program by coordinating the administration of programs, projects, departmental operations, and/or processes, and management of the preparation and control of records, statistics, reports and documents. The Program Coordinator I prioritizes work, resolves routine conflicts and issues, and prepares and implements administrative guidelines and procedures for the program. The administrative support and supervision includes course scheduling and human resources/academic personnel related processes and transactions. Among the key duties of this position are the following: Schedules appointments and arranges and coordinates logistics for events and meetings. Creates and disseminates departmental communications, informational and marketing materials, and manages departmental listservs and databases. Provides office administrative support to the Senior Department Administrator and Graduate Director. Processes various administrative documents and data. Completes other work consistent with a broad understanding of the mission, vision, role, and goals of the administrative, academic, or research unit, and the tasks and responsibilities of the Program Coordinator I in the achievement of unit goals. Assists in basic unit supporting research activities, performs some fiscal support functions, and/or serves as liaison within and outside unit. Works independently with minimal supervision, within established work parameters, with few direct instructions. Carries out routine and non-routine tasks with occasional review of work outputs by supervisor. Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of departmental administration. Participates in cross-training in key duties of the Sociology and Criminal Justice Undergraduate Programs so as to ensure effective coordination across programs and smooth department operation. Overview The School of Arts and Sciences ( SAS ) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers–New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. “Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the ”https://sas.rutgers.edu/strategic-plan-2024-2029"> SAS Strategic Plan . Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence."

Nice To Haves

Website content management software.
Understanding and application of University policies including but not limited to Procurement, and Travel and Expense Reimbursement.
Familiarity with Rutgers systems including but not limited to HCM , Procurement, Degree Navigator, CSS , CourseAtlas, Salesforce, Grad Portal, Graduate Student Tracking and visa requests.

Responsibilities

Schedules appointments and arranges and coordinates logistics for events and meetings.
Creates and disseminates departmental communications, informational and marketing materials, and manages departmental listservs and databases.
Provides office administrative support to the Senior Department Administrator and Graduate Director.
Processes various administrative documents and data.
Completes other work consistent with a broad understanding of the mission, vision, role, and goals of the administrative, academic, or research unit, and the tasks and responsibilities of the Program Coordinator I in the achievement of unit goals.
Assists in basic unit supporting research activities, performs some fiscal support functions, and/or serves as liaison within and outside unit.
Works independently with minimal supervision, within established work parameters, with few direct instructions.
Carries out routine and non-routine tasks with occasional review of work outputs by supervisor.
Performs professional work that requires knowledge of general administrative/office management principles and practices and a good understanding, use, and application of concepts, theories, principles, practices, terminology, and applied bases of departmental administration.
Participates in cross-training in key duties of the Sociology and Criminal Justice Undergraduate Programs so as to ensure effective coordination across programs and smooth department operation.