Project Coordinator

GSP Airport District Career•Greer, SC

9d•$24 - $30

About The Position

The Project Coordinator is responsible for providing administrative support to the Planning and Development department, including preparing and maintaining documentation of project records, advertising for professional and contract services, assisting in preparation of change orders and contract amendments, and coordinating communication with internal and external partners of the Airport District.

Requirements

High School Diploma or GED, required.
Minimum of five (5) years of experience in project coordination, administration, or a related field is required.
High level of proficiency in the use of a personal computer is necessary, including skills in Microsoft Office (Word, Excel, PowerPoint, SharePoint, etc.).
General understanding of construction, engineering, maintenance, and facility operations practices, policies, and procedures.
General understanding of accounting principles and practices.
Ability to learn airport programs, FAA operating rules, regulations and procedures.
Strong verbal, non-verbal and written communication skills; capability for analytical thinking.
Ability to exercise judgment and discretion in applying and interpreting policies and procedures.
Adheres to all work-related safety rules, procedures, and regulations, taking necessary precautions to comply with the Airport District’s safety policy.
Ability to work independently and contribute to a team environment to achieve success for the organization.
Ability to establish and maintain effective working relationships with internal and external partners of the Airport District.
Valid Driver’s License.
Must be able to complete and pass a background investigation, drug screening, and physical examination as per Federal, State, and GSP Airport District requirements.

Nice To Haves

Associate or Bachelor’s degree in Business Administration, Project Management, Aviation Management, or a related field, preferred.

Responsibilities

Maintains department files and records in accordance with established department procedures.
Handles administrative responsibilities to support the department.
Prepares, tracks, distributes, and files letters, forms, reports, contracts, bids, requisitions, purchase orders, and other documents related to the Planning and Development department.
Reviews project invoices, and routes for appropriate signatures and approvals, to ensure expeditious payment of expenditures. Collects and prepares accounting information for transmittal to the Finance Department for payment.
Attends pre-bid meetings, bid openings, pre-construction, and project meetings and prepares meeting minutes.
Maintains and coordinates department staff calendars through electronic, verbal and manual means.
Assists in preparation of written materials such as emails, correspondence, memos, budgets, costs, bid invitations, calendars, and schedules to document activities, provide references, and convey information.
Maintains a central filing system containing a variety of hard-copy and electronic files and records such as architectural publications, material samples, District directives and approvals, and job-related communications.
Tracks project certificates of insurance to ensure completeness, monitor expiration dates, and manage renewals.
Coordinates project invoices, obtains necessary signatures and approvals, and forwards them for processing.
Collects and routes requests for project information, submittals, documentation and drawings to appropriate Planning and Development staff and project professionals.
Assists Project Managers with proposed change orders, obtains the required signatures for each project, and prepares final change orders as needed.
Assists Planning and Development with preparation of federal reports including OTA reports, FAA quarterly reports, and state reporting.
Receives, date-stamps, and promptly distributes department mail to the appropriate personnel. Determines the delivery method for outgoing mail such as certified, recorded, regular, or hand-delivered and tracks its status, and prepares the necessary mailing forms.
Orders supplies and materials in accordance with standard purchasing procedures and maintains an accurate inventory of materials.
Other duties as assigned.