Receptionist/Administrative Assistant

Sysco•University Lakes Mobile Home Park, FL

3d•Onsite

About The Position

The Receptionist/administrative assistant role is responsible for providing a point of contact for walk in visitors, clients and employees, incoming telephone calls, granting access to the building and supporting the highest level of customer service for customers, vendors, employees and visitors. Responsibilities also include but are not limited to administrative duties and providing support to various departments. Key Relationships: Executive Management, Department Managers, Human Resources, Colleagues, Vendors, Guests and Visitors

Requirements

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform the essential duties and responsibilities of this job.
Proven ability to handle various incoming phone lines.
Pleasant and professional phone personality and proper phone etiquette.
Technical skills with the willingness and ability to learn new applications when needed.
Experience managing records and files.
The ability to respond appropriately to a diverse group of people.
Must be able to work with all levels within and outside the organization.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals or groups.
Working knowledge of Word, Outlook, Power Point and Excel.
Excellent follow-up, prioritization and organizational skills.
High School Diploma or equivalent
Organizational and phone skills.
One (1) to two (2) year’s experience as a receptionist or equivalent experience.
Must be able to use computer terminal effectively, as well as other office equipment.

Responsibilities

Grant access to building through the appropriate implementation of the Visitor policy.
Answer incoming telephone calls, assist callers, take messages, provide information and direct calls to staff members as needed.
Maintain a professional and personable demeanor while working with customers, vendors, employees and visitors.
Maintain a safe environment by monitoring entrance to the building and using good judgment in contacting appropriate personnel as needed.
Scan and properly store invoices daily.
Provide support to the customer service department by keying in orders using the AS 400 system.
Print training packets and interview forms for multiple departments as needed.
Maintain conference room for meetings.
Maintain front lobby to ensure it is clean and organized.
Ensure that all current licenses are properly displayed.
Provide support during building evacuation alarms.
Good attendance and adherence to work schedule.
Adherence to all Good Manufacturing Practices, Company Policies, Code of Conduct and Safety procedures.
Perform other duties as assigned.