Sales Order Coordinator

Wagner Equipment • Aurora, NM

13d • $61,000 - $83,425

About The Position

The Sales Order Coordinator is responsible for the accurate processing, coordination, and expediting of sales orders across multiple departments to ensure timely delivery and invoicing. This role performs a comprehensive review of all order documentation—including leases, purchases, sales, conversions, and financing—to ensure accuracy and compliance. From order submission through delivery and invoicing, the Sales Order Coordinator serves as the primary point of contact between Sales Representatives and internal operational teams.

Requirements

• High School Diploma or GED required
• Minimum of 3 years of administrative experience
• Strong data entry, communication, and organizational skills
• Demonstrated attention to detail and problem-solving ability
• Basic accounting, math, reading, and writing proficiency
• Working knowledge of safety practices
• Proficiency in Microsoft Office applications, including Word, Outlook, Excel, PowerPoint, and Access

Responsibilities

• Enter and manage new and existing sales orders through IMACS, ensuring completion through final invoicing
• Coordinate and place orders for all Power Systems products
• Process accounts payable and prepare monthly inventory and financial reports
• Perform timely gross profit analysis on all sales orders
• Collaborate with internal Wagner departments and external Caterpillar partners to ensure accurate order fulfillment
• Communicate directly with Sales Representatives regarding order status, discrepancies, and required updates
• Work closely with Sales and Engineering Managers to resolve order-related issues and support business objectives
• Proactively keep Sales and Engineering teams informed of order progress, inventory status, and delivery timelines

Benefits

• Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays
• Medical, dental, and vision insurance
• Life and AD&D Insurance
• Retirement Plans - 401K and Roth 401K, eligible employees can receive a company contribution up to 7%
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• CEFCU - Employees have access to services include payroll deductions savings, accounts, loans, VISA card, and more.
• Additional Benefits include: Supplemental life Insurance, Critical Illness + Accidental Insurance, ID WatchDog and discounted employee phone plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED