School Registrar

Academy School District 20 • Colorado Springs, CO

1d • $23 - $24 • Onsite

About The Position

School Registrar coordinates and directs registration activities, including the compilation and analysis of registration data for administrative use; maintains accurate, secure individual student records and official transcripts, and with authorization, provides complete records to colleges, universities, parents, and employers. The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The district reserves the right to modify or change the duties or the essential functions of this job at any time. Reports consistently for work as scheduled Performs other duties as assigned Attains proficient or higher evaluations on established Performance Standards Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate, greets visitors to building, determines their needs, and provides information or directions Assists students as needed Composes, performs, and types routine correspondence and reports and updates lists Coordinates and processes student transcript requests for both active and inactive students Develops and implements office procedures and methods to ensure the efficiency of operations Develops and maintains required reports Ensures the accurate registration of all students and the dissemination of student records to receiving schools Files and sorts a variety of documents including sensitive and confidential information Interprets and explains district rules, regulations, and procedures to the public Maintains a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, addresses, telephone numbers, immunization history, correspondence, etc. Maintains various databases, reports, and office filing systems Performs a variety of duties using various types of office equipment Performs routine typing activities related to departmental functions Prepares and processes reports which require research, computation, and compilation Processes and inputs data for student registration Processes information, paperwork, and files and routes them accordingly Provides assistance to other office staff Researches, compiles, and dispenses information to citizens, businesses, the district, and other agencies Tracks and verifies student information for out-of-district programs Verifies authenticity of documents to establish residential eligibility of a student

Requirements

• Ability to accomplish many tasks simultaneously
• Ability to create, access, input, and retrieve information in various software systems
• Ability to establish and maintain effective working relationships with supervisors, coworkers, administrators, departments, and the general public
• Ability to follow oral and written instructions
• Ability to greet and interact with the public in a courteous and professional manner
• Ability to maintain confidentiality
• Ability to operate standard office equipment, performing a wide range of tasks
• Demonstrates discernment, excellence, honesty, integrity, patience, perseverance, respect, responsibility, and trustworthiness
• Detail-oriented
• Energetic, creative, innovative, flexible
• Excellent cooperative, collaborative, and problem-solving skills
• Familiarity with Human Resources policies and procedures
• Knowledge of basic office methods and procedures, to include appropriate telephone etiquette
• Knowledge of record keeping and filing techniques
• Knowledge of technology and related software utilized within the Human Resources department
• Knowledge of, and demonstrated successful experience in, human relations and communications
• Strong organizational, interpersonal, written, listening, and verbal communication skills
• Strong spelling, punctuation, and grammar skills
• Thorough knowledge of basic office methods and procedures, to include appropriate telephone etiquette, spelling, punctuation, and grammar
• High school graduate -high school diploma or equivalent

Responsibilities

• Coordinates and directs registration activities, including the compilation and analysis of registration data for administrative use
• Maintains accurate, secure individual student records and official transcripts, and with authorization, provides complete records to colleges, universities, parents, and employers
• Reports consistently for work as scheduled
• Performs other duties as assigned
• Attains proficient or higher evaluations on established Performance Standards
• Answers telephone, provides information to callers, takes messages, forwards phone calls as appropriate, greets visitors to building, determines their needs, and provides information or directions
• Assists students as needed
• Composes, performs, and types routine correspondence and reports and updates lists
• Coordinates and processes student transcript requests for both active and inactive students
• Develops and implements office procedures and methods to ensure the efficiency of operations
• Develops and maintains required reports
• Ensures the accurate registration of all students and the dissemination of student records to receiving schools
• Files and sorts a variety of documents including sensitive and confidential information
• Interprets and explains district rules, regulations, and procedures to the public
• Maintains a complete set of accurate and timely student records containing data such as grades, credits, GPA, names, addresses, telephone numbers, immunization history, correspondence, etc.
• Maintains various databases, reports, and office filing systems
• Performs a variety of duties using various types of office equipment
• Performs routine typing activities related to departmental functions
• Prepares and processes reports which require research, computation, and compilation
• Processes and inputs data for student registration
• Processes information, paperwork, and files and routes them accordingly
• Provides assistance to other office staff
• Researches, compiles, and dispenses information to citizens, businesses, the district, and other agencies
• Tracks and verifies student information for out-of-district programs
• Verifies authenticity of documents to establish residential eligibility of a student

Benefits

• For more information on our benefits, please visit Employee Benefits | Academy District 20 (asd20.org).
• Explanations of benefits and benefits eligibility can be found in the most recent benefits guide on the Employee Benefits page of the ASD20 website.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED