Safety, Equipment, Fleet & Facility Coordinator (SEFF)

PMI Pipe, Steel & Supplies•San Antonio, TX

About The Position

The SEFF Coordinator has the overall responsibility for the safety at all locations, the maintenance and upkeep of all equipment, and the assistance in the purchase of new equipment, the maintenance and upkeep of the entire fleet, the aid in the purchase of new vehicles, and the maintenance and upkeep of all facilities. This individual must have knowledge of OSHA and DOT guidelines as it relates to our industry. The SEFF Coordinator must be open and available to discuss SEFF matters with the entire workforce. The SEFF Coordinator reports to the COO and works with Pipe Movers, Inc. Corporate Team, Branch Managers, and Warehouse Managers to administer the SEFF program. The SEFF Coordinator also performs such functions as may be assigned by the Corporate Team.

Requirements

Bachelor's or Associate Degree or related discipline required.
At least five years' experience in safety and fleet coordination, OSHA and DOT experience
Must have efficient transportation for travel to all locations.
Experience working with a diverse workforce.
Comprehensive and working knowledge of OSHA and DOT
Demonstrated safety and fleet experience
Ability to create, review and supply policy and procedures
Numeracy skills – inventory
Employee service focus
Conduct research, including the use of commercial, computer-based research services.
Communicate effectively, verbally and in writing, to a diverse audience.
Plan, organize, and prioritize work.
Demonstrate the highest level of ethical behavior
Remain flexible to adapt to changes in the work environment.
Study and apply new information and take the initiative.
Excellent time-management, problem-prevention, and problem-solving skills
Work accurately with close attention to detail
Maintain confidentiality of sensitive information.
Work effectively, professionally, and tactfully with Pipe Movers, Inc.'s diverse workforce, team leaders, senior staff, and outside companies and public agencies.
Possess a work ethic that includes neatness, punctuality, and accuracy.
Exhibit a professional, business-like appearance and demeanor.
Possess computer skills, including e-mail, word processing, and spreadsheets.
Excellent interpersonal skills to facilitate interaction with the workforce.
Travel required with little to no overnight stays.

Nice To Haves

Fluency in Spanish is preferred.

Responsibilities

Assist with acquisition of vehicles & other rolling assets as needed
Schedule preventative maintenance on all rolling assets utilizing maintenance management software.
Coordinate urgent or emergency repairs as needed, i.e., towing, roadside assistance, etc.
Manage rolling asset licensure and registration by utilizing maintenance management software
Coordinate with HR Administrator to ensure employees operating rolling assets have proper certification and up-to-date training
Monitoring drivers to ensure adherence to DOT regulations and proper driving practices
Monitor and audit equipment use
Review fuel costs and fuel schedules
Provide reports to management on pricing, expenses, schedules, and maintenance and fleet programs
Identify best practices to decrease costs and improve the efficiency of rolling asset processes
Order rolling asset supplies, as needed
Conduct fleet safety training for new hires for all locations
Promote adherence to fleet rules and regulations
Visit locations to conduct safety audits on personnel, equipment, and materials; and actively improve safety companywide.
Develop and execute health and safety plans in the workplace according to legal guidelines.
Evaluate practices, procedures, and facilities to assess risk and adherence to laws, rules, and regulations.
Analyze accident reports and evaluate injury case studies based on available facts with Fleet Safety Committee.
Prepare and conduct frequent safety-training sessions for health and safety matters and accident prevention.
Monitor compliance to policies and laws by inspecting employee practices and operations.
Inspect equipment and machinery to observe and report possible unsafe conditions.
Research environmental regulations and policies and institute change to ensure compliance.
Track incident metrics and report findings by working with HR Administrator.
Oversee the applications for and receipt of necessary permits.
Conduct safety orientation for all new employees.
Recommend solutions to issues, improvement opportunities, or new prevention measures.
Coordinate with managers on reporting on health and safety awareness, issues, and statistics
Visit branch managers at all locations to establish relationships.
Promote safe practices to all staff
Find relevant vendors and service providers and keep old, up-to-date electronic records
Develop a maintenance plan and implement
Ensure quality control standards are in line with written policy and procedure.
Update maintenance logs for all machinery.
Establish protocols for non-mechanical maintenance.
Ensure essential tools and machinery are in working order by performing regular inspections and calibrations
Assess procedures and make recommendations for improvement
Supervise repair work performed by third-party maintenance teams through communication with the warehouse manager and COO.
Coordinate on-site security schedule
Order supplies for the welding shop, fleet, warehouse
Locate and implement training, and continuing education for all PMI equipment – forklift, welding, cutting, crane
Conduct yearly inventory with values of all items purchased for rolling assets, safety, building, and yard; and track trends for all locations
Purchase any required work equipment, tools, cleaning supplies, and materials for all PMI locations.
Maintain a computerized inventory of supplies and materials.