Senior Accounting Assistant

College of Lake County Foundation

7d•$16•Onsite

About The Position

The Senior Accounting Assistant maintains financial paperwork for the Bookstore/Auxiliary Services Departments. Processes invoices and credits while updating bookstore’s inventory control system. Enters data into the accounts payable system of the college and maintains various forms of daily paperwork. This position will work with the Finance Department concerning reports and accounts payable projects. This person would perform retail cashiering tasks during busy times and answer level two questions of customers at our retail operation.

Requirements

A high school diploma or equivalent.
A minimum of two (2) years of office experience including experience in Accounts Payable/Accounts Receivable.
Cash handling and reconciliation experience.
Excellent communication and organizational skills.
Excellent customer service skills.
Proven ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work.

Nice To Haves

Prior experience working with inventory control systems.
Ability to travel to other locations and cover night shift as needed.
Willingness to learn new things.
Bilingual in Spanish and English

Responsibilities

Process invoices and credit memos ensuring pricing and receivables are correct.
Follow up with receiving and/or buyers for accuracy.
Complete reports for Finance office and other departments.
Research and resolve monthly vendor statements.
Follow up with vendors to resolve issues pertaining to past due invoices, credit holds, service or tax charges, etc.
Work with college AP to resolve issues pertaining to unbalanced accounts.
Maintain vendor files and various logs.
Maintain safe, schedule safe counts, request change orders.
AR work as needed
Credit card reconciliation.
Operate cash register and provide customer service by phone.
At times open the daily operations and provide customer service support to customers and student workers, answering questions pertaining to course materials and all other merchandise.
Answer level 2 questions and direct customers to appropriate departments.
Guide student workers on store practices if needed
Enters data into bookstore's inventory control system, prepare paperwork and differentiate what is sent to Accounts Payable and what is entered by bookstore.
Prepares Daily Sales paperwork and deposits for Finance Retrieval
Prepares reporting to departments and vendors
Travel to other locations to cover shifts if need-infrequently
Other Duties as assigned