Senior Administrative Assistant – Transportation Department

NCTCOG • Arlington, TX

3d • $49,022

About The Position

Are you looking to join an award-winning organization with a culture built on innovation and public service? The North Central Texas Council of Governments (NCTCOG) is the Metropolitan Planning Organization for the Dallas-Fort Worth region, which is the fourth largest metropolitan area in the United States. The Transportation Department of the North Central Texas Council of Governments is seeking a Senior Administrative Assistant to provide complex administrative and clerical support to the Transportation Department’s administrative and planning activities. Applicants wishing to be considered for this position should apply online at https://www.nctcog.org/Careers . All submittals should include a cover letter summarizing relevant work experience, as well as a current resume. Responsibilities may include, but are not limited to, the following:

Requirements

• Ability to operate a variety of office equipment
• Excellent communication skills, both written and verbal, and interpersonal skills with ability to listen to and follow instructions, coordinate with team members, and present ideas
• Working knowledge of Microsoft Word, Outlook, PowerPoint, and Excel
• Ability to work independently and in a team environment
• Detail-oriented, highly organized, with an ability to manage multiple assignments/tasks and work well in a deadline-driven environment without diminishing quality of work
• Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with a two-year associate's degree, diploma or equivalent from a college, technical, business, vocational, or correspondence school
• At least one year of work-related experience

Responsibilities

• Answering multi-line phone system, fielding questions, distributing messages, and directing requests to the appropriate staff
• Providing customer service to the Agency’s membership, public, and staff
• Copying, scanning, assembling, and distributing documents
• Supporting committee and/or staff meetings
• Maintaining databases
• Creating, formatting, reviewing, and posting items on the Agency Intranet and Internet
• Coordinating travel arrangements and reimbursements in accordance with federal, State, and Agency regulations and guidelines
• Maintaining calendars, scheduling meetings, assisting in the coordination of special events, and resolving scheduling conflicts
• Composing, reviewing, and formatting correspondence, presentations, agenda items, documents, and reports
• Adhering to records management guidelines
• Communicating with elected officials, committee members, varying levels of staff from management to entry-level, and the general public
• Serving as a representative of the department and Agency and attending meetings as needed

Benefits

• The agency offers generous benefits, a friendly atmosphere with open communications for cooperative decision making, and challenging opportunities.
• The environment encourages both individual and team growth, responsibility, and innovation.
• NCTCOG is recognized as a military-friendly employer and values the knowledge, experience, and skills acquired during a military service career.
• All qualified veterans are invited to apply.
• Equal Employment Opportunity Employer: NCTCOG is an equal opportunity employer/program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, and other classifications covered under federal, state, or local laws. Auxiliary aids and services are available upon request to individuals with disabilities.
• Background Check & Drug Testing: All selected candidates must undergo a pre-employment background check and drug screening. Background checks include national criminal background check, employment history, motor vehicle record check, social security verification, education verification, and other elements as needed. NCTCOG is committed to a safe and drug free workplace and performs pre-employment substance abuse testing. All new hires are required to undergo a drug test which detects the presence of illegal drugs for months prior to testing. We appreciate your cooperation in keeping NCTCOG safe and drug free. In order to receive an offer of employment from NCTCOG, selected candidates must successfully pass the pre-employment background check and drug screening.
• E-Verify: The North Central Texas Council of Governments participates in the federal E-Verify program in order to verify a new employee's authorization to work in the United States. Applicants must be lawfully authorized to work in the U.S.
• Statement Concerning Employment in a Job Not Covered by Social Security: NCTCOG participates in a defined contribution plan as an alternative to Social Security. NCTCOG offers mandatory and elective retirement plans that have been developed specifically for public-sector retirement plan participants. Be advised if you are hired by NCTCOG, your earnings from this job are not covered under Social Security (i.e., you will not pay Social Security taxes). This means that you will not earn credits for Social Security retirement or disability benefits in this job. If you retire or become disabled, and you are eligible for a Social Security benefit based on other work, your earnings from this job will not be used to compute your Social Security benefit. Your earnings from this job are subject to Medicare taxes and will count for purposes of the Medicare program. For more information on how you may qualify for Social Security benefits, visit www.ssa.gov.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees