Senior Coordinator, Development and Communications

Amica Center for Immigrant Rights•Washington, DC

1d•Hybrid

About The Position

The Senior Coordinator provides essential administrative and project support to the Development and Communications department, enabling the team to function effectively and efficiently. The Senior Coordinator executes assigned tasks and leads projects on behalf of the team. The position works with regular oversight to complete and solve routine and moderately complex issues that contribute to the success of the department. They are responsible for completing a variety of administrative, database management outreach/event coordination tasks. The position also assists with leading select projects or initiatives aligned with Amica Center’s mission.

Requirements

The Senior Coordinator has excellent communication skills and has the ability to follow instructions, articulate challenges, anticipate issues, and request support as needed.
Ability to make practical decisions and solve problems, flexible, adapt to change, and communicates effectively.
Completes routine tasks independently and has reliable follow-through on assigned projects in a complete, well-conceived, and timely manner.
A working knowledge of nonprofit operations and fundraising/development with at least three years of relevant experience, including in EveryAction.
Superior organizational skills and attention to details are critical; must have strong ability to multi-task and prioritize.
Experience with database management, ability to communicate clearly, including delays, plans and manage tasks according to firm deadlines, and respond to requests in a timely manner.
The Senior Coordinator demonstrates flexibility to ensure productive relationships with colleagues and external constituents; patience and ability to adjust and provide appropriate action when emerging needs arise.

Nice To Haves

Previous and/or additional experience in immigration is beneficial.

Responsibilities

Serve as the primary contact for the department by respond timely to internal and external inquiries
Organize, prioritize, and manage incoming and outgoing communications (email, mail, phone)
Maintain inventory of office and event supplies
Maintain department calendars and provide support for internal and external meetings by scheduling meetings, coordinating logistics, booking rooms/spaces, distributing agendas, and helping prepare meeting materials, and taking meeting notes
Organize and maintain department files, including appeals, contracts, award letters, grant agreements, donor correspondence, etc.
Organize and maintain comms assets, including client stories, photos, media hits/clippings, etc.
Track expenses, manage invoices, and submit credit card receipts
Reconcile daily deposits received via bankcard, wire transfers, and third-party platforms
Enter gifts, pledges, and grants received via checks, wire transfers, and third-party platforms, accurately and promptly in EveryAction (EA)
Manage third party donation platforms by maintaining log-in credentials, ensuring that all information is up to date, downloading reports, and troubleshooting issues
Create, update, and maintain constituent records regularly to ensure data integrity
Generate contribution reports using EA and assist the Finance team with monthly reconciliation
Generate various types of lists using EA, including, but not limited to, acknowledgement lists, event registration lists, appeal lists, and work with vendors to complete mailings
Research and secure venues, create timelines, and manage vendor relationships for select virtual and in-person events
Attend select events, and assist with event set-up, breakdown, check-in/registration, and troubleshoot to ensure a seamless experience
Handle invitations, manage registration lists, assist with event promotion, prepare event briefings and provide post-event reports
Serve as the primary contact for outreach events by responding to external inquiries and working with internal teams to identify participants, preparing materials, and coordinating logistics between staff and hosts
Work with leadership, communications, program staff, and external participants to align event goals and ensure a successful event

Benefits

Free gym access located in Washington, D.C (dependent on employee’s primary office)
Flexible working hours after successful completion of trainings and with approval of supervisor
Pre-tax commuter benefits for those living in the DMV
Subsidized health, dental insurance, and vision insurance (Amica Center pays a very high rate of the insurance package, for which we can provide additional information)
Eligibility for data reimbursement payments totaling: $300 on an annual basis
Life Insurance valued at $50,000, as well as long- and short-term disability
The option to set up a Flexible Spending Account
High Deductible Health Plan (HDHP) with a one-time employer contribution of $350 to the Health Savings Account (HSA)
The option to set up a 403(b) savings account (the equivalent of a 401(k) account for non-profit organizations) which the organization has the option, for all employees on an annual basis, to match at a certain percentage after one year of continuous employment
Paid time off includes:
23 Personal Days per calendar year
Up to 20 days of Sick Time per calendar year
7 hours of Volunteer Time Off per calendar year
Federal holidays
Paid winter break closure
12 weeks of parental leave