Senior Event Coordinator

Cencora • Carrollton, TX

1d

About The Position

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today! Job Details The Workspace Senior Logistics Coordinator, is responsible for planning and coordinating meetings. This is a hands-on position supporting internal meetings, trainings, travel, catering, and event planning. The Sr. Logistics Coordinator can handle a wide range of activities, has excellent people skills, is well organized and pays attention to detail.

Requirements

• Requires broad training in fields such as business administration, accountancy, sales, marketing, computer sciences, or similar vocations generally obtained through completion of a two-year associate degree Program or equivalent combination of five years of experience and education.
• Must be able to perform physical activities such as bending, standing, or walking
• Excellent planning and time management skills
• Ability to communicate effectively both orally and in writing
• Strong interpersonal and organizational skills
• Works well under pressure, proactively resolve issues quickly and efficiently
• Ability to handle confidential directives
• Vendor coordination experience
• Strong attention to detail and follow-through
• Demonstrate professionalism through appearance, attitude, and communication
• Intermediate knowledge of Microsoft Office Suite, MS Teams and SharePoint is required.

Responsibilities

• Reserve conference rooms, complete conference room set-up requests including scheduling the room set-up, specify meeting supplies, and submitting a ticket for IT/AV set-up.
• Organizes the coordination of meetings and events with minimal supervision from manager or more senior team member. Meeting and event coordination include but is not limited to communication with host or designee, engaging catering solutions and understanding budget, delivery date and set-up time.
• Organizes the coordination of food service to support meeting and events with minimal supervision from manager or more senior team member. Food service coordination include but is not limited to communication with catering vendors before during and after events, presenting catering menu options, finalizing orders, understanding and conveying budgets, delivery dated and time, delivery instructions (parking, entrance, check-in process) and dietary restrictions.
• Pre-meeting in room, quality check with the meeting host or their designee to ensure all meeting requirements are satisfied.
• Quality control checks during meetings, via texts, emails, phone, and in person to ensure emergent meeting needs are identified and met.
• When AV failure occurs, event team members, in collaboration with the meeting host, identify suitable replacement room or reschedules the meeting.
• Facilitate badging, guest office, huddle room, flex space, and workstation for visitors.
• Work with AV teams if AV equipment is not working.
• Manage central inventory of conference room and break room supplies.
• Administer submittal of breakroom and kitchen supplies receipts to the Finance dept. Use receipts to maintain an excel file to ascertain spending trends.
• Maintains and promotes positive and professional working relationships with associates, teammates and management.
• Comply with policies, procedures safety rules and regulations.
• Perform related duties as assigned.

Benefits

• We provide compensation, benefits, and resources that enable a highly inclusive culture and support our team members’ ability to live with purpose every day.
• In addition to traditional offerings like medical, dental, and vision care, we also provide a comprehensive suite of benefits that focus on the physical, emotional, financial, and social aspects of wellness.
• This encompasses support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave.
• To encourage your personal growth, we also offer a variety of training programs, professional development resources, and opportunities to participate in mentorship programs, employee resource groups, volunteer activities, and much more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree