Senior Executive Assistant

Waters Corporation•Milford, MA

10d•Hybrid

About The Position

The Senior Executive Assistant to the SVP, Global Head of Human Resources is a highly trusted, senior-level role that provides proactive, strategic, and confidential support to the SVP, Human Resources. This position acts as a force multiplier—enabling the SVP to focus on enterprise and people priorities by anticipating needs, shaping agendas, protecting time, and ensuring disciplined execution across the HR leadership agenda. The ideal candidate brings exceptional judgment, executive presence, and operational rigor, with the ability to operate seamlessly across administrative excellence, strategic coordination, and sensitive people-related matters. This role requires absolute discretion and a deep understanding of HR operating rhythms, talent cycles, and senior-leader decision-making. This role is based out of our Milford HQ and is a hybrid work pattern - 3+ days per week on site.

Requirements

8+ years of experience supporting senior executives, ideally within HR, Legal, or another function handling sensitive, enterprise-level work.
Demonstrated experience supporting a C-suite or SVP-level leader in a complex, matrixed global organization.
Exceptional organizational, written, and verbal communication skills with strong executive presence.
Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel) and collaboration tools.
Proven ability to operate with discretion, sound judgment, and composure in a fast-paced environment.
Executive judgment and discretion
Strategic anticipation and prioritization
Operational rigor and follow-through
Relationship management and influence
Confidentiality and trust
Proactive problem solving

Responsibilities

Serve as a trusted partner to the SVP, Human Resources, anticipating needs and proactively managing priorities, schedules, and information flow to maximize executive effectiveness.
Design and manage a complex, high-volume calendar aligned to HR priorities, enterprise milestones, and leadership rhythms.
Act as a thoughtful gatekeeper for incoming requests, exercising sound judgment to protect focus and time.
Own preparation and logistics for HR Leadership Team meetings, strategic HR reviews, enterprise talent processes, and leadership-level HR forums.
Develop agendas, manage pre-reads, coordinate presenters, and ensure materials are accurate, timely, and decision-ready.
Track actions, follow-ups, and commitments to ensure disciplined execution and closure across HR priorities.
Serve as the primary liaison for the SVP, Human Resources’ office, interacting with senior HR leaders, functional leaders, and key internal and external stakeholders with professionalism and clarity.
Draft, edit, and coordinate sensitive communications on behalf of the SVP, including leadership messages, talent-related communications, and time-sensitive updates.
Manage highly confidential materials including talent assessments, succession plans, organizational designs, workforce planning materials, and executive correspondence.
Exercise impeccable discretion, judgment, and integrity in handling sensitive employee and leadership data.
Oversee executive travel (domestic and international), expense reporting, purchase orders, and administrative workflows with accuracy and timeliness.
Maintain structured planning calendars for annual HR cycles, including talent reviews, succession planning, performance processes, and strategic planning.
Continuously improve processes, templates, and operating rhythms to increase efficiency, clarity, and effectiveness within the SVP’s office.
Coordinate with executive search firms, consultants, and external advisors supporting senior-level hiring, leadership development, and transformation initiatives within HR.
Manage scheduling, documentation flow, preparation materials, and follow-ups for external engagements.