CORP - Senior Manager, Payroll Administration

Avports BIM Ltd.

8h•Onsite

About The Position

Responsible for overseeing and managing payroll operations across multiple regions for union and non-union employees. Ensures accurate, timely, and compliant payroll processing while maintaining strong internal controls, audit readiness, and adherence to federal, state, local, and union regulations. Subject matter expert driving effective payroll processing, working as the primary escalation point for complex payroll and compliance matters. Ensures payroll issues are escalated and resolved promptly.

Requirements

Minimum high school diploma/equivalent required
Minimum 5 years of progressive payroll experience managing payroll operations, including union compliance in multi-state/jurisdiction US and global environments
Comprehensive Payroll Operations & Systems Expertise: Full-cycle, multi-state payroll processing; year-end reporting; garnishments administration; payroll accounting and general ledger reconciliation; and intermediate to advanced proficiency in ADP or equivalent systems. Strong process-driven mindset focused on continuous improvement, with proficiency in Microsoft Office Suite, HRIS, and reporting tools.
Regulatory Compliance & Reporting Leadership: Thorough knowledge of federal, state, and local payroll tax regulations; wage and hour laws (including union/CBA adherence); compliance with IRS and Department of Labor requirements; audit preparation and response; and accurate administration of union contracts and enforcement protocols.
Benefits, Leave & Financial Integration: Coordinate payroll integration with leave and benefits programs (PTO, leaves of absence, workers’ compensation), ensuring accurate pre- and post-tax calculations, balance reconciliations, and compliance with IRS regulations.
Analytical, Risk & Leadership Strengths: Advanced data analysis and reconciliation, discrepancy resolution, internal controls and risk assessment, team supervision and training, cross-functional collaboration (HR, Finance, IT), policy development, and a strong commitment to accuracy, confidentiality, and deadline adherence.
Must be authorized to work in the United States without sponsorship
Must be eligible to travel domestically and internationally, including occasional overnight stays ~20%
Must comply with applicable corporate facilities and airport access requirements when traveling to operational sites

Nice To Haves

Bachelor’s degree (or international equivalent) in business, finance, human resources, or related field
Professional payroll certificate (e.g., CPP, FPC)
Proficiency with ADP Workforce Now or comparable HRIS platforms, supporting both U.S. and global HR operations.
Experience managing leave of absence and workers’ compensation payroll coordination
Experience working in aviation, transportation, or other unionized environments

Responsibilities

Perform end-to-end payroll processing (weekly, bi-weekly, and semi-monthly) for hourly, salaried, union, and contract employees, ensuring accurate calculation of wages, overtime, shift differentials, bonuses, and voluntary deductions. Manage direct deposit and paper check distributions as required.
Gather and verify all necessary payroll data and documentation; review and authorize payroll registers before submission; process off-cycle and termination payments; and manage garnishments, tax levies, and child support orders in accordance with applicable laws and regulations.
Ensure full compliance with federal, state, and local wage and hour laws by managing payroll tax withholdings, deposits, and filings (including quarterly and annual returns), while staying current on regulatory and legislative changes. Safeguard company compliance with DOL wage/hour, FLSA, CBA, state and local payroll regulations. Respond timely to government audits and notices as needed.
Coordinate responses to tax notices, audits, and government inquiries, and oversee unemployment insurance administration, including claims management, rate reporting, appeals, hearings, and required documentation.
Prepare monthly, quarterly, and year-end payroll reports, ensuring accurate accruals for wages, PTO, and benefits, ensuring compliance with benefit plan rules.
Collaborate with Accounting/Finance Department members to reconcile payroll to the general ledger and support month-end close activities.
Manage payroll system configuration, updates, and testing, ensuring seamless integration with HRIS, scheduling, and timekeeping platforms.
Has authority to recommend, develop, and maintain audit-ready internal controls and standard operating procedures while driving process improvements to enhance efficiency, accuracy, and compliance.
In all cases, apply meticulous recordkeeping practices while ensuring compliance with internal standards for centralized and confidential systems. Partner with department stakeholders to document, memorialize, and continuously improve standards, procedures, and workflows.
Support and partner with site-level administrative staff to set expectations for compliance and effective payroll.
Serve as the subject matter expert for payroll-related inquiries and perform additional duties as needed to support organizational objectives.
Manage verification of employment requests, ensuring accurate wage reporting and compliance with data privacy standards.
Manage payroll and timekeeping software systems as required. Maintain employee data security and confidentiality.
Perform other related duties as assigned to support business objectives